Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Location: St. Louis Park, MN (hybrid role; local candidates only)

Pay Rate: $25.00 - $30.00 / Per hour dependent on applicable experience

Benefits: This position is eligible for medical, dental, vision, and 401(k)

Position Summary

We are seeking a highly organized Accounts Payable Specialist to support a fast‑paced, high‑volume AP function within a purchase‑order–driven environment. This role is ideal for a detail‑oriented professional with deep experience in 3‑way matching, vendor invoice processing, and month‑end AP close activities, including reconciliations to the general ledger.

The AP Specialist will be a key contributor to accurate financial reporting and timely period close, working closely with accounting, procurement, and operations teams.

Key Responsibilities

Accounts Payable Operations

• Process a high volume of vendor invoices accurately and efficiently in a PO‑based environment
• Perform 3‑way matching (purchase order, receiving documentation, and invoice) to ensure pricing, quantities, and terms are correct
• Review invoices for proper approvals, account coding, and compliance with internal policies
• Investigate and resolve invoice discrepancies, including price variances, quantity issues, and missing or incomplete documentation
• Manage vendor maintenance, including new vendor setup, W‑9 collection, and updates to vendor records
• Respond to vendor inquiries regarding invoice status, payment timing, and discrepancies
• Prepare and support weekly and biweekly payment runs (ACH, check, wire)

Month‑End Close & AP Accounting

• Support the month‑end close process related to accounts payable with a strong focus on accuracy and timeliness
• Prepare AP‑related journal entries, including accruals for uninvoiced receipts and expense cut‑off
• Reconcile accounts payable subledger to the general ledger monthly; identify, research, and resolve reconciling items
• Assist with AP aging reviews and ensure liabilities are stated accurately at period end
• Support internal and external audit requests by preparing schedules, documentation, and reconciliations

Cross‑Functional Collaboration

• Partner with purchasing and operations teams to resolve PO and receiving issues
• Communicate clearly with internal stakeholders to ensure timely resolution of AP questions
• Contribute to continuous improvement of AP processes, controls, and documentation

Qualifications

• 3+ years of accounts payable experience, with direct exposure to high‑volume invoice processing
• Proven experience in a purchase‑order and 3‑way‑matching AP environment
• Strong understanding of AP’s role in month‑end close and GL reconciliation
• Experience preparing accruals and supporting AP‑related journal entries
• High level of accuracy, attention to detail, and organizational skills
• Ability to manage deadlines and prioritize work independently
• Proficiency with ERP/accounting systems and Microsoft Excel
• Strong communication and problem‑solving skills

Why Work with Addison Finance & Accounting?

• Competitive Pay: We advocate for strong compensation aligned with your experience
• Comprehensive Benefits: Medical, dental, vision, 401(k), and performance-based incentives
• Career Growth: Many of our consultants convert to full-time hires
• Exclusive Access: Direct connections to hiring managers at top employers
• Flexible Opportunities: Projects tailored to your background and goals
• Dedicated Support: Resume tips, interview prep, and offer negotiations included

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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