Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations. This long-term contract position is ideal for someone who communicates clearly, stays organized, and creates a welcoming first impression for visitors and callers. The person in this role will help keep office communications, mail flow, and scheduling support running smoothly in a fast-paced environment.

Responsibilities:
• Welcome visitors, provide front-desk assistance, and ensure a courteous and welcoming office experience for guests and staff.
• Manage a multi-line phone system by answering incoming calls promptly, routing them to the appropriate contacts, and handling general inquiries effectively.
• Maintain consistent phone coverage throughout the workday and take accurate messages when team members are unavailable.
• Coordinate incoming and outgoing mail, including sorting, distributing, and preparing packages and inter-office correspondence.
• Support email and telephone communications by responding to routine questions and directing requests to the proper department.
• Assist with conference call setup and basic meeting coordination to help office activities stay organized.
• Monitor reception and mailroom-related tasks to ensure daily administrative operations are completed efficiently.
• Provide general clerical support as needed to help maintain an orderly and responsive office environment.• Prior experience in a receptionist, front-desk, or administrative support role.
• Ability to operate a multi-line phone or switchboard system with accuracy and confidence.
• Strong verbal communication skills and consistently courteous phone etiquette.
• Experience handling inbound calls, directing messages, and responding to routine inquiries.
• Ability to manage mail distribution, package handling, and related office support tasks.
• Basic proficiency with email communication and general office administrative tools.
• Strong organizational skills with the ability to balance multiple tasks in a busy setting.