Administrative Clerk

Job Title: Administrative Warehouse Administrator

Job Description

The Administrative Warehouse Administrator provides high-quality administrative and office support across multiple locations and executive functions. This role serves as a primary point of contact for visitors and callers, supports daily office operations, coordinates meetings and travel, and assists with special projects. The position requires strong organizational skills, a high level of professionalism, and the ability to manage multiple priorities while supporting site leadership and cross-functional teams in a fast-paced, growing environment.

Responsibilities

• Serve as a key point of contact for visitors, callers, and internal stakeholders, providing courteous and professional customer service.

• Support daily office operations, including general administrative tasks, data entry, and document management.

• Coordinate meetings by scheduling, preparing materials, arranging conference rooms, and ensuring logistics run smoothly.

• Arrange and manage travel itineraries for employees, including transportation, lodging, and related logistics.

• Utilize expense reimbursement software to process and track travel and other business-related expenses accurately.

• Assist site leadership and cross-functional teams with special projects and initiatives as needed.

• Maintain accurate inventory-related records and documentation in coordination with warehouse operations.

• Use Microsoft Office applications, including Excel, Word, PowerPoint, and Office 365, to create, update, and maintain reports, spreadsheets, presentations, and correspondence.

• Perform data entry with exceptional attention to detail to ensure accuracy and completeness of information.

• Support administrative best practices by organizing files, maintaining records, and improving office workflows.

• Communicate clearly and professionally in both verbal and written formats while maintaining a positive, polite, and friendly demeanor, even in challenging situations.

• Manage multiple tasks and competing priorities, ensuring deadlines are met and work is completed with a high level of quality.

• Work independently with minimal supervision while keeping leadership informed of progress and any issues that arise.

• Learn and apply new software tools, such as USPS, FedEx, ERP systems, and other office-related applications, to support administrative and warehouse operations.

Essential Skills

• Minimum of two (2) years of experience in an administrative support role.

• Experience as a warehouse administrator or in a similar administrative role supporting warehouse or operations teams.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Office 365.

• Proficiency in general administrative assistance and office support functions.

• Excellent organizational, time management, and prioritization skills.

• Strong verbal and written communication skills with the ability to maintain a positive, polite, and friendly demeanor during challenging situations.

• Experience providing customer service in a professional office or operations environment.

• Experience coordinating travel arrangements for employees or leadership.

• Experience utilizing expense reimbursement software for processing and tracking expenses.

• Ability to learn and use new software programs such as USPS, FedEx, and ERP systems.

• Proficiency in office operations and administrative best practices.

• Ability to manage multiple tasks and competing priorities in a fast-paced, growing environment.

• Demonstrated ability to work independently with minimal supervision.

Additional Skills & Qualifications

• Experience supporting multiple locations or teams across an organization.

• Familiarity with inventory processes and documentation within a warehouse or distribution environment.

• Comfort using technology and adapting quickly to new systems and tools.

• Professional demeanor and strong sense of accountability when interacting with leadership and cross-functional teams.

• Ability to contribute to continuous improvement of office and administrative processes.

Why Work Here?

You will join a growing organization that values professionalism, reliability, and strong organizational skills. The role offers the opportunity to work closely with leadership and cross-functional teams, gaining broad exposure to both office and warehouse operations. You will have the chance to develop your skills with modern software tools and systems while working in an environment that encourages independence, initiative, and continuous improvement.

Work Environment

The work environment combines office-based administrative duties with close collaboration with warehouse operations. You will work primarily with standard office technologies, including Microsoft Office (Excel, Word, PowerPoint, Office 365), expense reimbursement software, and logistics and shipping tools such as USPS, FedEx, and ERP systems. The setting is fast-paced and growth-oriented, requiring flexibility and the ability to handle multiple priorities. You will interact regularly with site leadership, visitors, callers, and cross-functional teams, contributing to a professional and organized office atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Caddo Mills, TX.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Caddo Mills,TX.

Application Deadline

This position is anticipated to close on Jul 21, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.