Administrative Assistant

Administrative Assistant Missouri Girls Town is seeking a friendly, organized, and detail-oriented administrative assistant to serve as the first point of contact for our organization. This position plays a vital role in creating a welcoming environment for visitors, supporting daily office operations, and providing administrative assistance to our leadership team. If you enjoy helping others, thrive in a fast-paced environment, and take pride in staying organized, we'd love to hear from you! Essential Responsibilities Professionally answer and direct incoming phone calls, ensuring all calls are handled courteously and efficiently. Welcome visitors and determine appropriate access to staff members, including executive leadership. Create, organize, maintain, and archive client files in accordance with agency procedures. Monitor and distribute incoming and outgoing mail, correspondence, and faxes. Manage office postage and maintain inventory of office supplies. Record all incoming monetary donations, make copies for agency records, and deliver documentation and funds to the Accounts Receivable department. Prepare reports, letters, memos, and other administrative documents. File and retrieve organizational records, documents, and reports. Provide general administrative support to leadership and agency staff. Perform other duties as assigned by the Associate Director and Executive Director. Qualifications High school diploma or equivalent required; associate degree preferred. Previous administrative or office experience preferred. Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) and other standard office software. Ability to maintain confidentiality and handle sensitive information with professionalism. Strong customer service skills and the ability to interact professionally with staff, clients, donors, and community members. Ability to prioritize multiple tasks and work independently. Why Join Missouri Girls Town? At Missouri Girls Town, our employees are passionate about making a difference in the lives of children and families. As part of our team, you'll work alongside dedicated professionals in a mission-driven organization committed to hope, healing, and positive change.