Document Management Specialist

Job Description

Job Description

Great Hill Solutions, LLC is part of the Seneca Nation Group (SNG) portfolio of companies . SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill is seeking a Document Management Analyst in support of work with the Armed Services Blood Program (ASBP) Business Office. This position ensures that all program documentation, reports and other deliverables are maintained following DHA and federal records management policies and requirements.

Key Responsibilities

• Develop, implement, and maintain document control procedures for the ASBP Business Office.
• Manage document repositories (e.g., SharePoint, Teams, DHA enterprise systems)
• Ensure records management practices align with DHA, DoD, and federal records retention policies.
• Maintain documentation required to support audits, inspections, and accreditation reviews.
• Conduct periodic internal reviews to ensure documentation accuracy, completeness, and accessibility.
• Coordinate with Quality Assurance personnel to support corrective and preventive action documentation.
• Maintain the Contract Deliverables Tracking Log (CDRL tracking system).
• Archive final deliverables and maintain records of submission and acceptance.
• Support records disposition and archival processes in compliance with federal guidelines.

Required Qualifications

• Bachelor's degree in Business Administration, Information Management, Records Management, Healthcare Administration, or related field (or equivalent experience).
• 3–5 years of experience in document control, records management, or administrative compliance support in a federal, healthcare, or DoD environment.
• Experience managing electronic document repositories (e.g., SharePoint, Teams).
• Knowledge of document lifecycle management and version control processes.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Must be a US Citizen and able to obtain a public trust clearance.

Preferred Qualifications

• Familiarity with DHA or Military Health System (MHS) documentation practices.
• Experience supporting contract deliverable tracking (CDRL management).
• Knowledge of federal records retention schedules and DoD records management policies.
• Certification in records management (e.g., CRM) or related field.

Equal Opportunity Statement:
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.