Executive Assistant

Executive Assistant

Avantis Investors, part of American Century Investments, is focused on helping clients achieve their investment goals through the delivery of broadly diversified, low cost, efficient investment strategies. All our investment strategies are managed under a consistent investment philosophy based on financial science and use information in market prices and company financials to identify differences in expected returns among securities.

The primary responsibility of the Executive Assistant is to provide organizational and operational support to senior leaders in the sales and marketing organizations. You must be able to handle sensitive and confidential information and have a proven understanding of the organization and business unit.

This role reports to Client Infrastructure and Support Manager.

This position will be based out of our Los Angeles, CA office and will be in office five days per week.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship, now or in the future.

Coordinate calendars, phones and schedules for assigned leaders. Maintain appointments, including establishing priorities and gate-keeping access. This includes making travel arrangements (both domestic and international), completing travel itineraries and expense reports.

Actively support and/or facilitate special projects as necessary, including conducting research and building presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects.

Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events. This includes the coordination of senior leader meetings, functions, and events. Responsible for recording and distributing meeting minutes with decisions, outcomes, and action item requirements.

Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders.

Provide onsite office management support, including vendor coordination, facilities communication, mail and deliveries, security/badge liaison, and inventory oversight for supplies and shared spaces.

Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support.

Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

Bachelor's or a 2-year degree in any related field or equivalent combination of education and work experience

Prior experience in a senior administration support role working with business leaders strongly preferred

Strong communication and interpersonal skills

Demonstrated proficiency of desktop hardware/software including MS Office. Experience with Salesforce a plus

Able to effectively prioritize and manage multiple tasks

Typing skills of 50 wpm

Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

Competitive compensation package with bonus plan

Generous PTO and competitive benefits

401k with 5% company match plus annual performance-based discretionary contribution

Tuition reimbursement, formal mentorship program, live and online learning