Executive Assistant

Executive Administrative ProfessionalWe are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.How you'll CREATE:Day-to-day management of the Executive's scheduleManage office and time in a fast-paced environment and anticipate critical events/Executive's needs (Schedule meetings/appointments and manage travel itineraries)Read and route correspondence; draft responses and other documents as requested; assist with email managementManage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.Support with commercial, booking and itinerariesPrepare submission of expense claims in a timely mannerManage ad hoc projects as neededScreen and prioritize phone/email correspondence and inquiriesPrepare internal and external corporate documents/presentationsUphold a strict level of confidentiality, establish and maintain relationships both internal and externalBring your VIBE:Develop and demonstrate professional knowledge of the businessStrong organizational skillsAbility to anticipate needs and identify solutionsProven ability to work effectively with senior management and senior level clientsExcellent written and oral communication skills (as the person will be dealing with all levels)Ability to manage highly confidential information and to act calmly and professionallyAdvanced Microsoft Office skillsKnowledge of travel logisticsHighly organizedProactive and able to multi-taskExtreme discretion with sensitive informationDynamic and assertive personality; professional demeanorAdaptable to a variety of situations with numerous personalitiesAbility to excel in a fast paced, ever changing environmentAbility to create efficiency through the use of technology and music-based systemsMinimum 10+ years executive assistant experiencePerks Playlist:Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matchingFlexible Paid Time Off Plus Paid Holidays, 2 week "Winter Break" & Wellness Fridays (year-round)Medical, Dental and Vision InsuranceStudent Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)Robust Employee Assistance Program (for you and your loved ones)Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment ReimbursementsUniversal Music Group is an Equal Opportunity Employer All UMG employees are currently required to be fully vaccinated, and boosted, against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.