Facilities Coordinator

Description and Requirements

General Description : This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Facilities Coordinator is responsible for managing the overall facility including furniture, computers, office equipment and supplies.


Responsibilities :

• Serves as primary point of contact to building/property management office.
• Issues Security Access Cards -- parking, building, office access.
• Fire Warden & Emergency Contact for Suite.
• Submits request for maintenance, repairs, pest control.
• Communicates messages from building manager to associates -- alerts, power outages, food trucks, special events, etc.
• Manages Associate Workstations & Furniture.

- Manages furniture inventory.


- Workstation Set up (computer, telephones, chairs).


- Requests ergonomic workstation adjustments.

• Serves as the local liaison to USI Information Technology resources.

- New hire computer set ups.


- Manages and orders supplies for printers/copiers.


- Submits maintenance requests as needed.

• Oversees external vendors providing office services such as:

- First Aid supplies


- Document scanning and storage - Iron Mountain


- Office supplies - Staples


- Postage and Delivery services

• General Office Services

- Places orders for office stationary -- business cards, letterhead, envelopes.


- Responsible for supply room inventory and organization.


- Cleaning schedule for employee break room.


- Maintains and distributes associate phone lists.

• Assists in the organization of Company/Office functions.
• Assists in the organization and planning of Community Service activities -- volunteer days, drives and collections, etc.

Knowledge, Skills and Abilities :

• High school diploma in any field from an accredited institution.
• Degree in any field from a certified college.
• Knowledge of clerical and administrative procedures.
• Knowledge of consumer service practices and principles.
• Strong keyboard skills.
• Good communication skills and professional personal presentation.
• Ability to manage information of employees.
• Organizing, planning, and customer service orientation
• Great attention to detail and stress tolerance.
• Should be honest, respectful, and trustworthy.
• Should be flexible and possess cultural awareness.

Why USI?
With approximately $3 billion in revenue and over 10,500 associates across approximately 200 offices nationwide, USI is one of the largest insurance brokerage and consulting firms in the world. At USI, we have created one of the most dynamic personal and professional development cultures in the industry. We invest heavily in our associates, and we take pride in celebrating their growth and success through our one-of-a-kind employee reward and recognition programs.


Unrivaled Resources and Support
What truly distinguishes USI as a premier insurance brokerage and consulting firm is the USI ONE Advantage® , a game-changing value proposition that delivers to clients a robust set of risk management and benefit solutions with bottom-line financial impact. USI ONE® represents Omni, Network, Enterprise-the three key elements that set USI apart from the competition. Through USI ONE, we develop strategic, timely, and effective risk management and benefit programs in terms that are easy to understand, and we demonstrate how the solutions can have a positive economic impact.

Industry-Leading Programs, Rewards, and Recognition
In addition to competitive pay, incentives, and benefits, USI recognizes associates through our Summit Awards program, rewarding excellence in those who build our brand each day. USI offers employee programs that recognize outstanding achievement and help our associates lead healthy, productive lives. We turn care into action with our award-winning wellness program, college scholarships for associates' children, and financial help in times of need.


Deep Community Engagement
We are committed to giving back to our local communities and supporting a culture of environmental sustainability. From sharing our time, talent, and resources to support local non-profit organizations, animal shelters, and environmental beautification and restoration projects - to partnering with eco-conscious vendors and taking steps to reduce our own environmental footprint - we're working together as ONE to build a better future.

Committed to a Diverse and Inclusive Workplace
Our award-winning I'm With U diversity and inclusion program educates our associates to help them better understand and serve our clients, prospects, fellow team members, and local communities through curated education and training resources, employee support programs, and community outreach initiatives to build a more diverse, equitable, and inclusive culture.

Nationally Recognized as a Top Insurance Employer

• Recognized as one of Insurance Business America's Top Insurance Employers eight consecutive years (2018-2025).
• Named to Business Insurance's annual list of the Best Places to Work in Insurance six years in a row (2020-2025).
• Named to Fortune's Best Workplaces in Financial Services & Insurance list for the last two years (2024-2025).
• Certified as a Great Place To Work two years in a row (2024-2025).

Visit our Awards and Accolades page for a complete list of our latest industry awards and recognitions!

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time.