Executive Assistant

Executive Assistant | San Francisco, CA | Private Equity | Hours: 8:00 AM 6:00 PM PT | Onsite Role

A leading global investment management firm with a long-standing track record of consistent performance is seeking a highly experienced Executive Assistant to support its Private Equity and Portfolio Operations team. This is a fast-paced, high-expectation environment supporting senior investment professionals across multiple time zones and portfolio companies. This role requires a proactive, detail-oriented EA who thrives in a demanding, high-performance setting and is comfortable managing complex logistics, shifting priorities, and a high volume of internal and external coordination. The ideal candidate is polished, highly organized, and capable of operating with discretion and sound judgment at all times.

What Youll Do

• Provide high-level administrative support to Private Equity Associates and the broader Portfolio Operations team
• Manage complex, high-volume calendars across multiple time zones, including coordination with internal teams and external portfolio companies
• Schedule meetings, secure conference rooms, and coordinate all logistics including catering, materials, and meeting preparation
• Proactively manage executive priorities to ensure time is optimized during travel and in-office days
• Attend meetings as needed, take detailed notes, and track action items and follow-ups
• Coordinate seamless domestic and international travel, including itineraries, flights, hotels, transportation, and seating arrangements
• Manage expense reporting, reconciliation, and timely monthly submissions
• Support event planning and execution, including team offsites, internal events, and portfolio-related gatherings
• Provide backup coverage for other administrative team members as needed
• Assist with ad hoc projects and urgent requests, including occasional after-hours or weekend support

What Were Looking For

• 57+ years of executive assistant experience, ideally within private equity, investment management, or similarly fast-paced environments
• Bachelors degree required
• Exceptional attention to detail and strong organizational skills
• Proven ability to manage multiple senior stakeholders with professionalism and discretion
• Strong interpersonal and communication skills when interacting with investors, executives, and portfolio company leaders
• Ability to prioritize effectively in a high-pressure, constantly shifting environment
• Demonstrated ability to handle confidential and time-sensitive information with sound judgment
• Strong team player with a proactive, self-starting mindset
• Comfortable working extended hours and supporting urgent needs when required
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Able to make independent, well-informed decisions based on experience and role knowledge

Compensation

$110K - $120K, Depending on experience.

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