Executive Assistant

RH is seeking an Executive Assistant to amplify the impact of our Senior Vice President and their Hospitality organization. This role serves as a trusted partner, ensuring seamless administrative operations while driving efficiency across all aspects of a complex business and supporting strategic goals and initiatives. The ideal candidate embodies dynamic communication skills, expertise in leading through multiple high-level priorities and an unwavering commitment to teamwork, quality and service.

YOUR RESPONSIBILITIES

Anticipate needs by analyzing information, preparing briefing materials, and distilling information into actionable insights to support strategic decision-making Serve as a strategic liaison between the executive and key internal and external stakeholders, ensuring alignment of communication and priorities while facilitating critical interactions and advocating for direct reports when necessary Proactively support all aspects of meetings, ensuring seamless logistics such as scheduling, invitations, virtual and in-person setups, coordinating refreshments, etc, and preparing relevant materials and data in advance to enable the executive and participants to focus on meaningful outcomes Capture and summarize key discussion points, decisions, and action items during meetings, ensuring accurate and timely execution of deliverables and priorities Maintain the privacy and confidentiality of leadership operations, including communication of confidential information Coordinate internal special events and support office and campus initiatives, ensuring all spaces and experiences are reflective of our brand standards Manage the executive's inbox, prioritize communications, and respond on behalf of the executive when appropriate Organize complex calendars, oversee travel arrangements and itineraries, and own department expense reporting process, ensuring accuracy, compliance with organizational policies and adherence to fiscal deadlines

OUR REQUIREMENTS

5+ years of proven experience as an Executive Assistant or in a similar role supporting senior leadership, with demonstrated expertise in project management, prioritizing competing demands, and driving initiatives to completion in fast-paced, high-pressure environments. Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet tight deadlines Move with urgency and precision, anticipating needs and adapting seamlessly to shifting priorities and evolving circumstances to ensure consistent and effective support. Excellent written and verbal communication skills, with the ability to handle sensitive information and difficult conversations with discretion Experience in the preparation of presentations and visual collateral Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Google Workspace (Sheets, Docs) and Apple technology Familiarity with travel arrangements, expense management systems (e.g., BREX, Kofax) and Human Capital Management (HCM) tools

PHYSICAL REQUIREMENTS

Demonstrate flexibility and availability to provide support outside of regular business hours, including evenings and weekends, as needed Please Note | This position requires the team member to be on-site Monday through Friday at our Home Office in Corte Madera, CA; some flexibility will be available. #J-18808-Ljbffr RH