Executive Family Assistant

Executive Family Assistant

We are a thoughtful family of three, along with our beloved pets, embarking on an exciting new chapter in Sausalito. With professional backgrounds in technology and education, we value curiosity, creativity, and a well-orchestrated home environment. Our household is guided by intentional routines, meaningful traditions, and a deep appreciation for creating spaces that feel calm, welcoming, and exceptionally well cared for.

Food, hospitality, and seasonal traditions are central to our family culture. We enjoy cooking together, baking from scratch, and celebrating holidays and milestones with intention and creativity. We are seeking someone who takes genuine pride in supporting a household at a high level and who finds fulfillment in helping create memorable experiences, whether through preparing a beautiful meal, maintaining an organized environment, or bringing seasonal traditions to life.

Our home includes a reactive cattle dog managing a degenerative bone condition, a sweet indoor cat, and a second working dog who will be joining our family in the near future. The ideal candidate will possess patience, consistency, and a strong understanding of animal behavior, recognizing that trust is earned over time. Equally important is supporting our school-age child, who thrives with structure, encouragement, and positive reinforcement. We embrace a parenting philosophy rooted in respect, collaboration, and thoughtful redirection, helping our child build confidence, independence, and resilience.

Privacy, discretion, and healthy boundaries are foundational to our household. As a high-trust environment, all team members are required to sign a non-disclosure agreement as part of onboarding. We are seeking more than a service providerwe are looking for a trusted household professional who values excellence, demonstrates sound judgment, and approaches their work with care, integrity, and professionalism. For someone who is calm, resourceful, emotionally intelligent, and invested in creating order and ease, this role offers the long term opportunity to become an integral part of a deeply appreciative family.

You are a highly organized, self-directed professional who thrives in a household built on trust, discretion, and mutual respect. Calm, thoughtful, and dependable, you take pride in creating order behind the scenes and understand that the details are often what make a home function seamlessly. You are observant and proactive, anticipating needs, identifying opportunities to improve systems, and taking ownership of your responsibilities with minimal oversight.

You bring strong emotional intelligence to your work and possess the judgment to navigate a dynamic household with confidence and professionalism. While this role focuses primarily on the household goals, occasional childcare and being able to seamlessly connect with our family is also a non-negotiable. You are able to connect, engage, and support our family, align with our parenting approaches and contribute to a thriving environment.

You remain composed under pressure, communicate clearly and directly, and approach challenges with a solutions-oriented mindset. Whether supporting a child through a difficult moment, building trust with an animal, or managing competing household priorities, you bring patience, consistency, and a steady presence.

Technology and organization come naturally to you. You are comfortable learning new systems, receptive to feedback, and committed to continuous growth. You understand that exceptional household support requires both adaptability and accountability, and you take pride in delivering a high level of care and follow-through.

Experience with animal behavior, dog training, veterinary care, or reactive dogs is highly valued. Our pets are cherished members of the family, and success in this role requires a genuine appreciation for animals, an understanding of positive reinforcement techniques, and the patience to build trust over time. You recognize that consistency, predictability, and calm leadership are essential when working with both children and animals.

Above all, you are a grounded and trustworthy professional who values long-term relationships, operates with integrity, and finds fulfillment in creating a household environment that feels organized, peaceful, and exceptionally well cared for.

Key Responsibilities

Household Organization & Maintenance

• Complete morning reset after school drop-off: tidy beds, dishes, surfaces, and high-traffic areas
• Complete evening reset with a focus on kitchen cleanup after family cooking
• Maintain and support household organization systems throughout the home
• Support seasonal decor setup and breakdown for holidays and celebrations
• Coordinate donation drop-offs
• Change air filters regularly (critical due to household allergies), as well as light bulbs, batteries, and smoke detectors as needed
• Indoor plant care
• Support collaborative packing for child travel

Family Support

• Provide occasional backup support for school pick-ups and drop-offs
• Offer light supervision and backup childcare as needed, including occasional overnight support and date nights
• Support child with enrichment activities such as art, dance, and sports outings as needed
• Bring a calm, patient, and routine-oriented energy to all child interactions

Pet Care

• Clean cat litter boxes and dog runs daily
• Build a trusting, consistent relationship with the reactive dog over time
• Provide calm, attentive care to all household pets

Inventory & Errands

• Daily mail and package pickup from PO box
• Break down and organize boxes
• Add items to household shopping list via Alexa as supplies run low
• Handle returns and occasional gift shopping on an as-needed basis
• Support putting away laundry when weekly service returns items

Vehicle Upkeep

• Schedule oil changes and routine maintenance for family vehicles
• Organize and clean family vehicles weekly

Deep Cleaning & Special Projects

• Support organizational projects as needed (toys, gear, seasonal storage)
• Assist with guest and event prep

Administrative & Personal Assistant Support

• Tech-savvy candidates with experience in calendar management, travel coordination, and event planning will be prioritized as this role has meaningful potential to grow into broader household and personal assistant support over time

How to Apply

Please submit a short introduction letter, your updated resume, and contact information for three professional references. This role requires a background check and NDA.

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