Administrative Assistant & Events Coordinator

Overview

The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners.

Responsibilities

• Administrative Support

• Manage the Dean's calendar, schedule meetings, and coordinate logistics

• Serve as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizations

• Prepare correspondence, reports, mailings, and other documents; maintain confidential files and records

• Screen and respond to telephone, email, and in-person inquiries with professionalism and discretion

• Process invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the Registrar

• Approve and manage timesheets, schedules, and assignments for work-study students

• Event & Project Coordination

• Plan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activities

• Coordinate logistics such as venue selection, catering, décor, vendor communication, volunteer management, and promotional materials

• Set up and manage event spaces, ensuring smooth execution of all details

• Create and design event promotional materials, signage, and backdrops

• Student Engagement & Campus Programs

• Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors

• Create and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus events

• Host events for Student Ambassadors and the general student body

• Participate in the Wellness Committee, supporting the planning and execution of campus wellness events

• Act as a welcoming presence in the Student Services Office—greeting visitors, students, and guests

• Admissions Support

• Assist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when needed

• Order and manage admissions merchandise and promotional items

Qualifications

Education/Experience

• Associate's degree required

• Two (2) or more years of administrative experience

Knowledge/Skills/Abilities

• Strong organizational and communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Exceptional attention to detail and professionalism.

• Commitment to student engagement and campus community building.

• Discretion and sound judgment in handling confidential information.

• Proficient use of the Microsoft office suite

Maximum Salary

USD $47,500.00/Yr.

Minimum Salary

USD $38,000.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans

• Medical Plans (choice of EPO, PPO, High Deductible HSA)

• Flexible Spending Accounts (FSA)

• Dental Plans (PPO & HMO) and Vision Plan

• Dependent Care and Transit Programs

• Life Insurance, AD&D and Voluntary Supplemental Life Insurance

• Short-term and Long-term disability programs

• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

• Employee Assistance Program

• Early-Release Fridays (upon approval)

• Generous Paid Time Off

• Vacation, Sick Leave, Personal Leave & Floating Holiday

• Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, View email address on click.appcast.io View phone number on click.appcast.io) or, alternatively, to the Chief Compliance Officer at View email address on click.appcast.io and View phone number on click.appcast.io.

Job Locations US-NY-New York

ID 2026-12887

College Administration

Position Type Full-Time

Schedule Shift Monday - Thursday: 9am - 5:30pm; Friday: 9am - 2:30pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US