Administrative Professional 1 - 20029840

Administrative Professional

Organization: Rehabilitation & Correction - Warren Correctional Institution

Work Location: Warren Correctional Inst 5787 State Route 63 Lebanon 45036

Primary Location: United States of America-OHIO-Warren County-Lebanon Compensation: $22.59

Schedule: Full-time Classified Indicator: Classified Union: OCSEA

Primary Job Skill: Administrative Support/Services Technical Skills: Computer Literacy, Clerical & Data Entry Professional Skills: Attention to Detail, Organizing and Planning, Time Management

Agency Overview: Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Job Description

What You'll Do: Types, proofreads, and edits typed documents Copies, scans, distributes, posts and/or files correspondences, reports, and memos Prepares various documents (e.g., composes, types, obtains signatures) Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor) Produces typed copy of staff correspondence, schedules, logs kites and types responses Researches, retrieves, and enters data into DOTS Portal system or other applicable programs Directs telephone inquiries from the public to the appropriate staff member Inputs data entry into ORAS, as needed Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures. Interacts with other departments Provides information and compilation of data Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits) Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries) Reviews visiting applications for completion of content and enters data into DOTS Portal System. Coordinates and ensures processing of routine tasks Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports Creates new files Purges records in accordance with applicable retention schedules Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned. Serves on committees and attends meetings, seminars, conferences, and in- service training as required Ensures work area is secure, clean, and orderly Provides other related clerical support as required Performs other duties as assigned.

Why Work for the State of Ohio: At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management