Project Coordinator

Job Details Location: Hybrid – partial weeks in office, partial weeks at home – Eden Prairie, MN 55344 Salary Range: $55,000.00 – $60,000.00 per year Travel Percentage: Up to 10% Summary The Project Coordinator plays a vital role within the project management team, providing essential support to project managers. This role involves handling administrative tasks crucial to the successful execution of projects involving audio‑visual, digital signage, broadcast, hardware, and software implementation. Working under the guidance of project managers, the project coordinator collaborates with internal and external stakeholders to ensure tasks align with project schedules. Additionally, the project coordinator may occasionally be entrusted with overseeing smaller projects. Furthermore, the project coordinator is tasked with updating the policies and procedures of the Project Management Office (PMO), guided by the PMO Director and Senior Project Manager. Responsibilities Initiate and set up projects in our project management system (Q360), ensuring accurate documentation and data entry. Maintain project documentation and files (SharePoint), keeping them organized and up‑to‑date. Act as a point of contact for clients, facilitating communication and ensuring client needs are met throughout the project. Coordinate project timelines, meetings, and activities to keep projects on track and deadlines met. Assist in managing project resources, including scheduling and allocation of team members. Prepare and distribute project status reports, highlighting progress, issues, and solutions. Ensure project deliverables meet quality standards and client expectations. Foster and assist where needed to facilitate a smooth workflow between departments for successful project management. Assist in procurement processes, including ordering and tracking of equipment and materials. Coordinate customer training sessions and provide logistical support for remote training sessions. Serve as a resource to team members, offering assistance and support as needed. Actively participate in improving project management processes and standards. Qualifications Excellent organizational and multitasking skills. Strong communication and interpersonal skills. Detail‑oriented with a focus on quality and accuracy while following established processes. Problem‑solving skills and the ability to adapt to changing project requirements. High prioritization skills, particularly when dealing with multiple stakeholders. Ability to work independently and collaboratively in a team environment. A passion for technology and a desire to stay updated on industry trends. Education and Experience High School diploma or equivalent. Administrative experience with a keen interest in pursuing project management as a profession. Prior experience in project coordination, ideally within the AV, broadcast, or digital signage industry is advantageous. Experience in coordinating schedules. High level of proficiency with MS Office Suite, including MS Word, Outlook, and Excel. Familiarity with software such as MS Project, Smartsheets, MS SharePoint, and MS Visio. Prior experience with the Q360 ERP system is a plus. Familiarity with MS Project is advantageous. #J-18808-Ljbffr Alpha Video & Audio