Management Assistant

The Bureau of Contract Administration (Bureau) is seeking qualified candidates to fill one vacancy for the position of Management Assistant in the Administrative Services Division, located at 1149 S. Broadway Street, Suite 300, Los Angeles, 90015.


The Administrative Services Division (ASD) provides Bureau-wide administrative support, encompassing budget development, administration, work order management, revenue management, workforce schedules, the development of technology systems, management of official City construction records, and clerical support. The Budget Section administers the Bureau's Fund 100 budget, including development, monitoring, control, and reporting. Furthermore, it conducts studies and prepares reports and recommendations on financial matters, including but not limited to alternative funding sources, resource utilization, prioritization, and preparing responses for the Office of the City Administrative Officer, Controller, and other City offices


Position Duties


The duties of this position include, but are not limited to:

• Manage the Bureau's operating budget expenditure accounts to ensure accurate cost accounting, including verifying project classification by correct funding source. Conduct financial analysis and prepare required monthly financial status and annual expenditure reports. Oversee the internal work order system to ensure proper attribution of client charges and prepare necessary documentation and authorizations for accurate billing. Analyze and resolve payment, billing, and revenue collection issues, collaborating with financial staff across other City departments.

• Supervise aspects of General Fund, Special Fund and Bond Revenue Estimating, Monitoring and Problem Resolution and prepare portions of the department's Cost Allocation Plan (CAP).

• Assist in Budget Preparation by completing projection analysis on workload, salaries, expenses, equipment and revenue.

• Prepare reports for Management and perform special projects as needed.

The duties above may be supplemented and/or changed as needed based on the operational needs of the Administrative Services Division.

Minimum Requirements


Candidates must meet the following requirements by the application deadline:

• Currently be a Management Assistant in a regular appointment or have status in the classification (regular appointment).

How to apply


Interested candidates should submit a professional resume and City application to View email address on click.appcast.io with the subject line "Management Assistant - ASD" by 4:00 pm on Wednesday October 28, 2026. A screening process may be used to invite the most qualified candidates.

Transfer


These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.