Executive Assistant

About the Role Are you an organized, reliable, and detail-oriented administrative professional looking for a structured role supporting senior leadership ? We are seeking an Executive Administrative Assista n t to provide high-level administrative and organizational support to executive staff. In this position, you will play a critical role in keeping executive operations running smoothly, managing complex calendars, handling sensitive documents, and serving as a key point of contact for internal and external stakeholder s. Key Responsibilit iesExecutive Calendar Manageme nt: Manage executive schedules, coordinate high-priority meetings, and resolve schedule conflicts proactive ly.Travel & Expense Coordinati on: Handle travel arrangements, prepare detailed itineraries, and compile expense repor ts.Communications & Documentati on: Draft, proofread, and format professional correspondence, memos, reports, and presentatio ns.Stakeholder Suppo rt: Act as a primary liaison for executive leadership with both internal team members and external stakeholde rs.Records & Confidentiali ty: Maintain organized physical and electronic filing systems while preserving absolute confidentiality on sensitive matte rs.Meeting Logistics & Follow- Up: Organize meeting materials, logistics, agendas, and minutes; track action items to ensure deadlines are m et.Administrative Operatio ns: Process invoices, purchase requests, and perform general administrative functions as assign ed. Qualifications & Key Competen ciesProven experience in an executive administrative support or secretarial r ole.Strong organizational, multi-tasking, and time-management skills in a fast-paced sett ing.Excellent written and verbal communication skills with high attention to det ail.High level of discretion and professional ethics when handling confidential informat ion.Proficiency with standard office software (spreadsheets, word processing, calendar manageme nt).Why Join Us?Competitive Pay: $28.60 / h our.Consistent Work Ho urs: Standard daytime schedule (M-F, 8:30 AM - 4:00 PM).Union Benef its: Union-represented position offering stability and standard protecti ons.Impactful W ork: Work closely with executive leadership to keep essential operations running effectiv ely. #J-18808-Ljbffr