Sr. Executive Assistant

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next. Vantor is a place for problem solvers, changemakers, and go-getters—where people work together to help our customers see the world differently, and in doing so, be seen differently. To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee. Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3). Senior Executive Assistant – Chief Legal Officer & Chief Transformation Officer This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism. Key Responsibilities Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives. Coordinate extensive domestic and international travel arrangements, including itineraries, visas, accommodations, transportation, and expense reporting. Support executives in managing shifting priorities, urgent matters, and tight deadlines with agility and professionalism. Draft, edit, and prepare correspondence, presentations, reports, agendas, meeting materials, and executive communications. Manage high-volume email communications and confidential correspondence with discretion and accuracy. Serve as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring seamless communication and follow-through. Interface professionally with board members, investors, legal counsel, government representatives, and high-profile partners. Coordinate executive meetings, leadership offsites, and cross-functional initiatives, including logistics, agendas, and action tracking. Handle sensitive and confidential information with exceptional judgment, integrity, and discretion. Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency. Support C-level initiatives with a collaborative, adaptable, and solutions-oriented mindset. Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations. Assist with special projects, strategic initiatives, and operational activities as assigned. Manage invoice reconciliation, vendor coordination, and payment processing to ensure timely approvals and accurate financial tracking. Partner with Finance and Accounts Payable teams to monitor budgets, reconcile expenses, track outstanding invoices, and resolve billing discrepancies. Prepare and manage expense reports, purchase requests, and procurement-related documentation in compliance with company policies. Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes. Support both in-person collaboration and digital coordination across global teams and time zones. Minimum Qualifications 7–10+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment. Proven expertise in managing complex global travel arrangements and executive scheduling. Demonstrated excellence in written and verbal communication skills. Strong experience in organizational management, project coordination, and executive operations. Exceptional time-management skills with the ability to prioritize effectively and anticipate executive needs proactively. Experience coordinating cross-functional initiatives, leadership activities, and special projects. Experience with invoice management, expense reconciliation, payment processing, and vendor coordination. Advanced proficiency in Microsoft365 (Outlook, Teams, Excel, PowerPoint, Word) and/or Google Workspace. Comfortable using collaboration and business tools such as Teams, Zoom, Workday, Concur, and related platforms. Ability to quickly learn and adopt new technologies, systems, automation tools, and AI-enabled productivity solutions. Professional presence with polished interpersonal skills and the ability to build strong relationships across all organizational levels. Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive matters. Able to work onsite 3–5 days per week, depending on executive and business needs. Team-oriented, adaptable, and highly collaborative in both in-person and remote environments. Preferred Qualifications Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent professional experience). Prior experience supporting executives within legal, aerospace, technology, financial, or other fast-paced corporate environments. Experience supporting multiple senior executives simultaneously. Familiarity with board operations, executive governance processes, and investor-facing communications. Strong analytical and problem-solving capabilities with close attention to detail. Pay Transparency The base pay for this position within Colorado is: $33.75 – $45.00 – $49.50 hourly. For all other states, geographic cost of labor is used to develop market-driven ranges; each location may have a different range. Benefits Competitive 401(k) with company match. Mental health resources. Student loan repayment assistance. Adoption reimbursement. Pet insurance. Other perks supporting all aspects of life. Equal Employment Opportunity Vantor is an equal-opportunity employer committed to an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law. We provide reasonable accommodations for applicants with disabilities in compliance with federal and state laws. #J-18808-Ljbffr