Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a busy construction organization in San Ramon, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a high-volume invoice environment and can maintain accuracy while handling recurring utility payments across multiple locations. The person in this role will contribute to timely payment processing, month-end support, and vendor record maintenance while working with tools such as Metaviewer and Oracle JD Edwards EnterpriseOne.

Responsibilities:

• Handle a large weekly flow of accounts payable transactions, including utility invoices for numerous communities, while ensuring timely and precise processing.

• Review, code, and route invoices correctly using established cost centers and utility-related cost codes before submission for payment.

• Use Metaviewer to support invoice intake, validate populated fields, and confirm payment data is accurate prior to processing.

• Prepare check requests, organize payment documentation, and coordinate check distribution and mailing activities.

• Assemble the weekly payment register, verify supporting details, and route it for approval before final processing.

• Assist with light journal entry work during month-end close, including basic debit and credit activity tied to accounts payable.

• Maintain vendor records by setting up new suppliers, updating files, and organizing invoice documentation for audit readiness.

• Investigate past-due balances, resolve payment discrepancies, and communicate with internal partners or vendors to clear outstanding issues.

• Monitor utility account transfers or service cutoffs related to closed homes and ensure changes are processed without delay.

• Manage open payables, void activity, and related recordkeeping while meeting weekly deadlines and month-end timelines.

• Proven experience in high-volume accounts payable processing, preferably handling hundreds of invoices each week.
• Working knowledge of invoice coding, including the use of cost centers and cost codes.
• Familiarity with journal entries and a solid understanding of debits and credits.
• Experience processing check runs, check requests, and payment support documentation.
• Ability to reconcile vendor statements and research invoice or payment discrepancies independently.
• Proficiency with accounts payable systems, including experience with JD Edwards EnterpriseOne or similar accounting software.
• Strong attention to detail, organization, and the ability to manage multiple deadlines in a fast-paced environment.