Department Administrative Assistant

Admin Assistant/Sr Admin

Initial contract through EOY, potential extensions

Onsite - Carlsbad, CA (2-3days/wk)

Position Overview

This position will be reporting to the Assistant Director of Patent Administration, provides administrative and executive support to the Patents Team for the duration of the engagement.

Responsibilities span document and correspondence management, PowerPoint preparation for leadership, calendar and travel coordination, expense reporting, and event planning.

The ideal candidate brings strong administrative experience, excellent organizational skills, highly accurate record-keeping, and the ability to step into established workflows quickly and with minimal ramp time in a legal environment.

Required Qualifications

• High School or GED equivalent and minimum 3 years of experience in administrative support
• Ability to manage multiple deadlines and maintain highly accurate records.
• Ability to step into established workflows quickly with minimal ramp time.
• High Proficiency with Microsoft Office and SharePoint.
• Strong written and verbal communication skills.

Preferred Qualifications

• Qualified Notary public
• Prior IP legal industry experience.
• Prior experience providing administrative or executive support.