Administrative Assistant II

Job Summary We are seeking a highly organized and detail-oriented Staffing and Scheduling Coordinator to serve as the primary resource for our Medical Office Administration and Access Teams. In this role, you will design, coordinate, and maintain clinical staff schedules while resolving scheduling conflicts. You will ensure compliance with union contracts and organizational policies, and manage payroll and data auditing to cost-effectively meet patient demand. Key Responsibilities Staffing & Scheduling: Create and maintain daily ambulatory staff schedules across multiple departments. Balance staff availability and qualifications against patient census and matrix needs. Administrative Duties: Handle scheduling, printing, mailing, and other daily administrative tasks as assigned to support office operations. Request & Leave Management: Review, process, and approve or deny time-off, shift trades, and scheduling requests within Union contract guidelines. Accurately track leaves of absence. Payroll Processing: Calculate, code, and input timecards using the internal payroll system. Interpret contract language regarding pay practices and incentives, resolve payroll discrepancies, and process salary advances. Reporting & Auditing: Conduct timecard and schedule audits, carefully document results, and manage the recapture of funds. Track and report on attendance, labor cost distribution, and non-productive hours. HR & System Liaison: Partner with HR recruiters regarding job requirements, track union seniority and position control, and act as the primary super-user and trainer for scheduling and payroll databases. Qualifications & Skills Required: Education: High School Diploma or equivalent. Experience: Minimum of 1 year of experience handling timekeeping and timecards. Technical Skills: Proficiency in Microsoft Office 365 (specifically Excel) and overall computer skills. Core Competencies: Highly organized with excellent attention to detail. Exceptional time management abilities. Ability to work independently and manage multiple administrative priorities. Preferred: Familiarity with Epic Applications is highly preferred  

salary: $21.99 - $22 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Staffing & Scheduling: Create and maintain daily ambulatory staff schedules across multiple departments. Balance staff availability and qualifications against patient census and matrix needs.
Administrative Duties: Handle scheduling, printing, mailing, and other daily administrative tasks as assigned to support office operations.
Request & Leave Management: Review, process, and approve or deny time-off, shift trades, and scheduling requests within Union contract guidelines. Accurately track leaves of absence.
Payroll Processing: Calculate, code, and input timecards using the internal payroll system. Interpret contract language regarding pay practices and incentives, resolve payroll discrepancies, and process salary advances.
Reporting & Auditing: Conduct timecard and schedule audits, carefully document results, and manage the recapture of funds. Track and report on attendance, labor cost distribution, and non-productive hours.
HR & System Liaison: Partner with HR recruiters regarding job requirements, track union seniority and position control, and act as the primary super-user and trainer for scheduling and payroll databases.

Skills

• communication skills
• computer skills
• budget and payroll

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.