Executive Assistant

Webgility automates accounting for ecommerce businesses. I'm in San Diego and need someone local to help me scale. I get a lot done with AI, what I need is the human half: the person on the ground here who gets things over the finish line. Someone sharp with numbers and great with people. Someone with strong business acumen and experience in tackling the complexities of an executive. Help me be more organized and get more done here locally and virtually with customers, partners, vendors and my team.

You need to be curious, analytical and relentless about closing loops. If you're interested in AI, podcasting, and social media, you'll get a chance to experiment and learn.

The scope

• Manage meetings and agents. Agendas, notes, decisions and action items that actually get done alongside my AI agents.
• Answer questions with data. Pull it, find the pattern, bring me the answer rather than the spreadsheet.
• Keep the money tidy. Card spend, receipts, bills staged for approval, handed to finance clean every month.
• Run events and travel. Local summits, customer interviews, conferences: pick, plan, book, follow up.
• Be local. Scheduling that needs a phone call, errands, pickups, visitors who need a lunch booked.

You

• Analytical: comfortable in Excel or Sheets, good with numbers, you like figuring out why.
• You close loops, and your organization is visible to other people.
• Curious about AI tools and quick to pick them up.
• Comfortable on the phone and in person with anyone.
• Discreet: this seat sees financial and personnel information.
• A car, a license, and you actually live in San Diego area.

Nice to have: bookkeeping or AP (QuickBooks, Xero), events coordination, cameras and audio, time next to a founder.

Pay: $30 to $40 an hour (about $60K to $80K at full time), depending on experience. Full time includes health, dental, vision, 401(k), PTO and holidays. Mileage and phone are covered.

To apply

Submit your resume plus why you're the best fit for this role.

Webgility is an equal opportunity employer. Qualified applicants with arrest or conviction records will be considered in accordance with the California Fair Chance Act.