Workplace Experience Coordinator

We are looking for an experienced and service-oriented Workplace Experience Coordinator to support daily front desk and office operations in Chicago, Illinois. This is a Long-term Contract position where you will help create a welcoming, organized, and efficient environment for employees, guests, and vendors. The ideal candidate is comfortable managing multiple administrative and workplace support tasks while maintaining strong attention to detail and clear communication throughout the workday.Responsibilities:• Welcome employees, visitors, and service providers with a courteous presence while overseeing check-in procedures, visitor credentials, and parking access in alignment with site security practices.• Coordinate front desk and workplace support activities, including mail distribution, office supply replenishment, and new employee setup to keep daily operations running smoothly.• Respond to questions, requests, and concerns from building occupants and guests, resolving routine issues promptly and escalating matters when appropriate.• Plan and support on-site meetings and events by arranging space preparation, coordinating room setup and breakdown, and ensuring materials and supplies are available.• Submit and track janitorial and facility-related service requests, following through with internal teams or vendors to ensure timely completion.• Work closely with external suppliers and service partners to schedule deliveries, confirm services, and maintain a consistent workplace experience.• Communicate site-specific safety, security, and emergency procedures when needed and alert the appropriate contacts to protect the well-being of everyone in the building.• Prepare basic reports, presentations, and updates for the team, and carry out assigned tasks according to established processes and manager direction.