Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Financial Specialist Assistant - HR & Payroll

Athens Health and Rehabilitation LLC

Vestavia Hills, AL
JOB DETAILS

Financial Specialist Assistant

Location: Aspire Physical Recovery Center at Cahaba River- Long-Term Care & Rehab Facility

Job Type: Full-Time

Join our team at Aspire Cahaba a dedicated long-term care and rehabilitation facility, as a Financial Specialist Assistant! In this role, you will work under the direction and supervision of the Financial Specialist to ensure the successful and timely completion of payroll and personnel functions, receptionist duties, and various business office operations. If you're an organized, detail-oriented professional with a passion for supporting financial and HR functions in a healthcare setting, we encourage you to apply!

Qualifications:

✓ Education & Experience:

  1. Business-Related Associate's Degree preferred (or 3-5 years of experience in lieu of a degree).
  2. 3-5 years of accounting and/or payroll experience required.
  3. High School Diploma or equivalent required.
✓ Required Skills:
  1. Knowledge of payroll systems and procedures, general accounting principles, and bookkeeping.
  2. Ability to work under pressure while maintaining accuracy and professionalism.
  3. Strong numerical, analytical, and problem-solving skills.
  4. Knowledge of federal and state payroll regulations.
  5. Ability to effectively communicate and interact harmoniously with visitors and staff at all levels.
  6. Must be able to perform the Essential Job Functions and meet Physical & Sensory Requirements as outlined below.
Administrative Duties:
  1. Assist the Financial Specialist in ensuring smooth financial and business office operations.
  2. Participate in developing and implementing plans of improvement as needed by the Administrator, Financial Specialist, Internal Auditor, or corporate/regulatory compliance consultants.
  3. Answer phones professionally, take messages, and assist with clerical duties (typing, filing, copying).
  4. Greet visitors and direct them appropriately.
  5. Serve as a liaison between employees and HR, Benefits, and Accounting Departments for payroll and administrative matters.
  6. Maintain confidentiality of records, files, and business transactions.
Payroll Duties:
  1. Collect, calculate, and enter payroll data accurately according to policy.
  2. Address payroll-related inquiries and maintain employee confidence by handling information discreetly.
  3. Process payroll efficiently while adhering to policies and approval procedures.
  4. Ensure compliance with payroll policies and regulations.
Applicant/New Hire/Onboarding Duties:
  1. Guide walk-in applicants to the facility's career website for job applications.
  2. Assist with screening, processing applications, and coordinating new hire onboarding.
  3. Conduct pre-employment background checks, drug screening, abuse registry checks, and OIG/state-specific pre-employment requirements.
  4. Facilitate the Work Opportunity Tax Credit (WOTC) process on the first day of employment.
  5. Process and enter new employee information into the payroll system.
  6. Complete I-9 forms and E-Verify for new employees.
  7. Distribute benefits packets to new hires and eligible employees.
  8. Train employees on time clock usage and troubleshoot payroll issues as needed.
Human Resources Duties:
  1. Maintain personnel files securely in locked cabinets.
  2. Handle payroll, benefits, and HR inquiries from employees.
  3. Conduct and track employee exit interviews.
  4. Process wage and employment verifications for employees.
Workers Compensation, OSHA Reporting & Leave Management:
  1. Complete Workers' Compensation reports and submit them to the appropriate agencies.
  2. Maintain the OSHA Job Injury Log per regulations.
  3. Track employee leave usage and administer leave management with Department Managers and the Administrator.
  4. Monitor transitional/light-duty assignments per HR policies.

Why Join Us?

We offer competitive benefits and a supportive work environment!

• Health Insurance (Blue Cross/Blue Shield - Low Premiums & Deductibles!)

• Dental Insurance

• 401(k) Matching

• Paid Time Off (PTO) & Holidays

• Attractive Employee Referral Bonus Plan

We value diversity and are an equal-opportunity employer. All employment decisions are made based on qualifications, merit, and business needs.

"Our Family Caring For Yours"
Apply
Vacancy posted 7 hours ago
Similar jobs that could be interesting for youBased on the Financial Specialist Assistant - HR & Payroll in Vestavia Hills, AL vacancy
  • Financial Specialist Assistant - HR & Payroll
     ...Financial Specialist Assistant Join our team at Aspire Cahaba a dedicated long-term care and rehabilitation...  ...successful and timely completion of payroll and personnel functions, receptionist...  ...passion for supporting financial and HR functions in a healthcare setting, we... 
    Suggested
    Work at office

    NHS Management Services

    Vestavia Hills, AL
    2 days ago
  • Financial Specialist Assistant - HR & Payroll
     ...Overview Financial Specialist Assistant at Aspire Physical Recovery Center at Cahaba River – Long-Term Care...  ...: Full-Time. Join our team to support payroll, personnel functions, receptionist duties...  ...as a liaison between employees and HR, Benefits, and Accounting Departments... 
    Suggested
    Full time
    Work at office

    NHS Management Services

    Birmingham, AL
    19 hours ago
  • Bookkeeper/Financial Assistant - Part Time
     ...make excellence effortlessly routine. The Financial Assistant performs specific, required duties in...  ...Accounts Payable, Accounts Receivable, Payroll, and Onboarding. Knowledge of...  ...reported promptly to General Manager and the HR partner This job description reflects the... 
    Suggested
    Hourly pay
    Part time
    Local area

    The Fennec

    Birmingham, AL
    2 days ago
  • Accounting Clerk - $19-20/hr - Hoover, AL

    $19 - $20 per hour

     ...Monday-Friday. Starting Pay $19.00-20.00/hr. As an Accounting Clerk, you will play a...  ...variety of accounting tasks, ensuring accurate financial records and compliance with relevant...  ...statements and maintain general ledger accounts Assist with the preparation of financial reports... 
    Suggested
    Monday to Friday

    Snelling

    Hoover, AL
    1 day ago
  • Financial Specialist Assistant / Billing Specialist
     ...relationships with them and celebrate the successes they experience along the way. We are in search of a qualified Financial Specialist Assistant/Billing Specialist : To perform the successful and timely completion of assigned business and financial... 
    Suggested
    Full time
    Work at office

    Aspire Physical Recovery Center At Hoover

    Hoover, AL
    1 day ago
  • HR Operations & Payroll Specialist
     ...Summer Classics in Pelham, Alabama is seeking an HR Administrator to ensure smooth HR operations by managing payroll, benefits, and data integrity using AI tools for efficiency. The ideal candidate will bring 3+ years of HR or payroll experience and a strong attention... 
    Summer work

    Summer Classics

    Pelham, AL
    4 days ago
  • Assistant Finance Director

    $89.15k - $119.43k

     ...a City of Hoover Driver's Permit. Responsibilities Assists the Chief Financial Officer and department personnel in the application of advanced...  ...Assists the Chief Financial Officer in the oversight of payroll and purchasing/accounts payable, consistent with... 
    Full time

    City of Hoover

    Vestavia Hills, AL
    18 hours ago
  • Payroll & Benefits Coordinator
     ...California applicants: Please click here to review the Costco Applicant Privacy Notice. Position Summary Assists employees and managers with payroll information and reports. Keys, reviews, corrects, and updates entries to automated payroll system. Maintains personnel files... 
    Temporary work

    Elijahhouseliving

    Birmingham, AL
    4 days ago
  • Bookkeeper - Elementary School
     ...JOB GOAL: To maintain accurate financial records in compliance with state, federal...  ...adherence to established guidelines 4. Assists auditors with periodic audits as requested...  ...6. Manages and maintains attendance and payroll records and submittal; acts as a resource... 
    Work at office
    Local area

    Alabama Department of Education

    Hoover, AL
    4 days ago
  • Accounts Payable Clerk
     ...as needed Preferred Qualifications: 1 year of Accounts Payable experience Knowledge of general accounting functions Experience with payroll software and data entry Working environment: Accounts Payable Clerks work in a typical office environment with moderate noise... 
    Work at office
    Flexible hours

    D.R. Horton

    Hoover, AL
    3 days ago
  • Payroll Specialist
     ...provider for small to mid-sized companies. We are HR experts who partner with small businesses nationwide to administer payroll, benefits, workers’ compensation and core HR...  ...owners. Position Summary: The payroll Specialist is an essential internal office position that... 
    Work at office
    Local area
    Flexible hours

    CoAdvantage

    Homewood, AL
    3 days ago
  • Payroll Coordinator
     ...Job Description Payroll Coordinator Payroll is responsible for ensuring the process of payroll is completed correctly, including data entry, calculation, verification, processing and corrections, efficiently and in a timely manner. Summary Member of the... 
    Temporary work
    Local area
    Flexible hours
    Afternoon shift

    Jack's Family Restaurants

    Homewood, AL
    4 days ago
  • KHS Bookkeeper
     ...This role is vital in maintaining accurate financial records, ensuring compliance with...  ...and double‑entry bookkeeping principles. Assist with tax preparation and ensure compliance...  ...financial report writing. Familiarity with payroll processing and tax experience related to... 
    Full time
    Flexible hours

    Kassouf Healthcare Solutions LLC

    Birmingham, AL
    1 day ago
  • Bookkeeper
     ...Financial Additions is assisting a construction/home service client in Birmingham, AL with a Bookkeeper position This position is in office daily....  ...daily accounting operations, including accounts receivable, payroll, compliance filings, and general bookkeeping functions.... 
    Work at office

    Financial Additions

    Birmingham, AL
    4 days ago
  • Accounting Clerk

    $20k

     ...support day‑to‑day accounting operations and ensure the accuracy of financial records across multiple locations. This position is based out of our TBEI corporate office in Homewood, Alabama, and will assist with month‑end and year‑end close activities, general ledger... 
    Full time
    Temporary work
    Work at office
    Immediate start

    Federal Signal

    Homewood, AL
    7 hours ago
  • Accounting & Payroll Specialist
     ...Accounting & Payroll Specialist Quanta Infrastructure Solutions Group About...  ...processing, ensuring the accuracy of financial records, timely collections,...  ...and financial regulations Assist with month‑end AR...  ..., collaborating with IT and HR teams for testing and validation... 
    Full time
    Local area
    Monday to Friday

    Quanta Infrastructure Solutions Group

    Birmingham, AL
    4 days ago
  • Accountant
     ...deposits into Regions OnePass, Blackbaud Financial Edge/NXT, and Excel external reports....  ...completeness of donor gift and revenue records. Assists in donor stewardship by helping generate...  ...Working knowledge of accounting and payroll systems and their typical functions.... 
    Hourly pay
    Part time
    Work at office
    Local area
    Monday to Friday
    Weekend work

    Greater Birmingham Humane Society

    Homewood, AL
    3 days ago
  • Staff Accountant
     ...questions and provide information upon request Assist in tracking and proper application of customer purchase orders Payroll preparation & processing Duties and...  ..., reconciliation, and reporting to complete financial statements Other duties as assigned... 
    Permanent employment
    Work at office

    Summit 7 Systems

    Homewood, AL
    7 hours ago
  • Payroll & Benefits Specialist
     ...Job Description Job Description Payroll and Benefits Specialist Location: Birmingham, AL Work Schedule: Hybrid schedule with regular...  ...plus a Floating Holiday to use as you choose ~ Tuition Assistance ~ Flexible Spending Accounts ~ Healthcare... 
    Work at office
    Immediate start
    Work from home
    Flexible hours

    Triton Health Systems

    Birmingham, AL
    7 days ago
  • Financial Crimes Fraud Specialist

    $40k

     ...Financial Crimes Fraud Specialist At Regions, the Financial Crimes Fraud Specialist monitors fraud prevention reports and/or reviews and resolves...  ...for customer activity Contacts account officer(s) to assist in the verification of items Maintains company fraud database... 
    Work experience placement
    Work at office
    Relocation
    Relocation package
    Monday to Friday
    Flexible hours
    Shift work
    3 days per week

    Regions Financial

    Birmingham, AL
    1 day ago
  • Accounts Payable Specialist
     ...seeking an Accounts Payable Specialist to join our accounting...  ...the accuracy of financial records, timely collections...  ...financial regulations Assist with month-end AR & AP...  ...federal, state, and local payroll regulations Assist with...  ...with IT and HR teams for testing and validation... 
    Local area

    Quanta Power Solutions

    Birmingham, AL
    4 days ago
  • Payroll Specialist
     ...What You'll Do: # Maintains strict confidentiality of payroll records. # Processes hourly, non-exempt and off cycle...  ...communicate effectively with employees at all levels. Ability to prepare financial and other records in a systematic, neat, and legible manner.... 
    Hourly pay
    Full time
    Work at office
    Local area

    Vulcan Materials

    Birmingham, AL
    12 days ago
  • Payroll Coordinator
     ...committed to ensuring the drivers are paid accurately and timely. DUTIES AND RESPONSIBILITIES Investigate, provide solutions, and correct payroll discrepancies Effectively and professionally communicate with various departments, including but not limited to driver dispatch,... 
    Work at office

    Action Usa

    Birmingham, AL
    1 day ago
  • Payroll Administrator II -4P/580
     ...Payroll Administrator II Experience Level: 5–10 Years Location: Birmingham/ Atlanta (HYBRID) Contract- 18 Months Client- Alabama Power...  ...insights related to payroll data Collaborate with Compliance, HR, and Finance teams to ensure accurate reporting Recordkeeping... 
    Contract work
    Work at office
    Local area

    4P Consulting Inc

    Birmingham, AL
    7 hours ago
  • Payroll Specialist

    $32.24k - $50.02k

     ...time PAY GRADE: Grade 18 TARGET CLOSE DATE: 06/29/2026 JOB SUMMARY The City of Midfield is seeking a well-qualified, motivated Payroll Specialist who will be responsible for tasks related to the preparation, processing, and maintenance of payroll for the city. Incumbents... 
    Full time
    Work at office
    Local area
    Monday to Friday

    The-Personnel-Board-of-Jefferson-County

    Midfield, AL
    3 days ago
  • Payroll Coordinator
     ...Payroll Coordinator Mission Pet Health is a network of animal hospitals with the common goal of providing the highest quality veterinary care to companion animals. Mission currently owns over 930 locations across the United States and is continually growing. The Payroll... 
    Temporary work
    Work at office
    Local area
    Remote work
    Home office

    Mission Pet Health

    Birmingham, AL
    1 day ago
  • Remote Financial Analyst - AI Trainer ($50-$60 per hour)

    $50 - $60 per hour

     ...re currently expanding into an exciting new area – teaching AI Assistant models to be a more useful tool for finance professionals. We'...  ...to use their expertise to help shape how AI understands financial principles and decision-making.   In this role, you might:... 
    Hourly pay
    Contract work
    For contractors
    Work experience placement
    Remote work

    Data Annotation

    Vestavia Hills, AL
    more than 2 months ago
  • Accounting Assistant
     ...client is seeking an organized and detail-oriented Accounting Assistant to support its accounting and administrative operations. This...  ...assist with accounts receivable activities. Maintain accurate financial records and supporting documentation. Assist with month-end and... 
    Work at office

    Vaco Recruiter Services

    Homewood, AL
    20 hours ago
  • Accounting Assistant
     ...organized and detail-oriented Accounting Assistant to support its accounting and administrative...  ...activities. Maintain accurate financial records and supporting documentation....  ...privileges of employment, please contact HR@vaco.com . Vaco by Highspring also... 
    Work at office
    Local area

    Vaco

    Homewood, AL
    1 day ago
  • Accounts Receivable & Billing Specialist
     ...Vaco in Homewood, Alabama is seeking an Accounts Receivable Specialist responsible for managing and processing incoming payments. This...  ...skills, and proficiency in Microsoft Excel. Join Vaco in supporting timely collections and accurate financial records. #J-18808-Ljbffr... 

    Vaco

    Homewood, AL
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Financial Specialist Assistant - HR & Payroll. Be the first to apply!

Related searches