Executive Assistant

Executive AssistantThe Executive Assistant is responsible for the day-to-day administrative operation and readiness of Elijah Rising's headquarters while supporting the organization's programs, staff, volunteers, and leadership. This position requires a proactive, highly organized individual who anticipates needs, independently manages recurring responsibilities, follows tasks through to completion, and identifies and solves routine operational problems without requiring continual direction. The Executive Assistant provides administrative support through timely communication, scheduling, event and volunteer coordination, reporting, data collection, office management, and other operational responsibilities. As a faith-based ministry position, the Executive Assistant also actively participates in and supports Elijah Rising's Christian ministry and is responsible for leading Bible studies, prayer, and discipleship meetings in accordance with Elijah Rising's Statement of Faith.Required duties and responsibilities:Leads and guides Bible studies, devotionals, and prayer and worship times as neededThis position requires an individual who sees what needs to be done and takes appropriate action rather than waiting to be given step-by-step direction.GeneralMonitor administrative email and voicemail throughout each workday and ensure requests are responded to, routed, tracked, and followed through to resolution in a timely manner.Ensure external requests from donors, churches, volunteers, vendors, partners, and community members do not remain without appropriate action or follow-through.Receive calls, take messages, and route them appropriatelyMaintain the office and executive calendarLead meetings, deliver presentations, and speak in group settingsCapture accurate and timely reporting of all in-kind donationsInput all cash and check donations and maintain an up-to-date cash logProcess all mailServe as administrative support for headquarters staffEvent PlanningEstablish and maintain relationships with vendors and venuesPlan event details and aspects, including seating, presentations, and diningCreate reliable financial reports and collect payments on timeRemain under budget with all costsManage events and troubleshoot potential problems that may ariseMaintain a working knowledge of the complex needs of a wide variety of eventsSupervisory ResponsibilitiesOversee volunteers for various eventsServe as the primary administrative point of contact for volunteers and ensure spaces, materials, supplies, instructions, and other logistical needs are prepared before scheduled volunteer activities.Coordinate logistics for programs, events, and volunteer opportunitiesTask Ownership and DeadlinesIndependently maintain a system for tracking assigned tasks, recurring responsibilities, deadlines, and follow-up items through completion.Complete responsibilities by established deadlines and proactively communicate with the supervisor before a deadline when a legitimate competing priority may prevent completion.Demonstrate consistent follow-through. Tasks should not require repeated reminders from management.Core CompetenciesOwnership and personal accountabilityInitiative and proactive problem solvingExceptional attention to detailStrong follow-through and task completionAbility to anticipate operational needsSound judgment and critical thinkingAbility to independently prioritize routine responsibilitiesAbility to manage multiple competing priorities without becoming immobilizedProfessional communication and relationship stewardshipAbility to receive feedback and implement correctionHigh level of organization and reliabilityAbility to work independently without continual supervisionQualificationsMust have communication, writing, and language skillsVerify names, titles, dates, times, locations, contact information, attachments, and other material details before sending external communications.Must have strong time-management skillsMust possess a high capacity for managing multiple event and project logisticsComputer and Communication SkillsExcellent computer skills neededAble to create spreadsheets, graphs, charts, presentations, and other documentsMust be able to manage time efficiently to meet expected weekly deadlinesAble to read, analyze, and interpret professional journals and general business periodicalsAble to write reports, presentations, blogs, and essays, as neededMathematical and Reasoning SkillsMust be able to work with mathematical concepts such as fractions, percentages, ratios, and proportions in practical situationsAble to define problems, collect data, establish facts, and draw valid conclusions. Must demonstrate strong practical judgment and problem-solving skills, including the ability to recognize when a routine solution does not fully resolve an operational need and identify reasonable alternatives.Physical DemandsThe physical demands listed here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee is frequently required to stand, walk, reach, and drive using legs, arms, and hands. Vision requirements include close vision, far-range vision, and the ability to focus. Hearing requirements include the ability to hear a normal conversation in normal ranges and the ability to be in moderate to loud environments for extended periods of time.Other physical requirements specific to this job:Occasionally required to lift/carry and push/pull up to 50 lbsOccasionally required to climb stairs, bend or stoop, kneel or crouchOther RequirementsMust have reliable transportationMust possess a valid state driver's license and valid vehicle insuranceMust be able to drive a 15-passenger vanMust be able to drive on the highway for long distances (2 hours+)Must submit to and pass a pre-employment drug test and periodic drug tests during employmentMust be able to pass all background screensEducation, Training, and ExperienceBachelor's Degree PreferredOne or more years of experience working in anti-trafficking or trauma-care preferredMust complete Elijah Rising's Basic Training and Restorative Care OrientationMust complete all of Elijah Rising's Trauma Trainings pre-service and in-service