Contracts Billing Specialist

Contract Billing Specialist

We are seeking a detail-oriented Contract Billing Specialist to support our accounting team with accurate, timely invoicing and contract compliance. This role is essential to ensuring all contracts are billed correctly within a construction-focused, project-driven environment. The ideal candidate is highly organized, analytical, and experienced in construction contract-based billing, including navigating complex schedules of values, and project billing requirements.

Key Responsibilities

• Prepare, review, and process customer invoices based on contracts, rate structures, and billing schedules
• Create and submit AIA G702/G703 progress billings, including tracking retainage
• Coordinate with the Payroll Department to obtain certified payroll reports in accordance with all applicable regulations and compliance requirements.
• Collaborate with Accounts Payable to process, collect, and track lien waivers from subcontractors and suppliers, ensuring compliance with project requirements and supporting timely payment processing.
• Audit contracts, schedules of values, and billing data to ensure accuracy and compliance
• Track contract terms, renewals, amendments, and billing milestones
• Reconcile billed vs. contractual amounts and resolve discrepancies
• Maintain accurate billing records and support month-end close processes
• Collaborate with Project Managers, Operations, and Sales to ensure correct billing inputs
• Respond to customer inquiries concerning invoices, required supporting documents, and contract-specific billing requirements
• Generate billing reports and assist with collection of payments
• Verify incoming customer payments, apply them to the correct invoices, and resolve any discrepancies

Qualifications

Education

• High school diploma or equivalent

Required

• 2+ years of billing, accounts receivable, or contract administration experience (Required)
• Construction billing experience, including AIA G702/G703 billing, retainage, schedules of values, certified payroll, and lien waivers

Preferred

• Experience using Workday for billing and accounting
• Solid understanding of construction billing processes
• Familiarity with time-and-materials, fixed-fee, unit-price, and milestone-based billing
• Experience working in a construction environment with an understanding of project workflows

Skills & Competencies

• Strong attention to detail and accuracy
• Effective communication and problem-solving skills
• Proficiency in Excel
• Ability to work independently in a fast-paced environment

Compensation & Benefits

• Competitive salary based on experience
• Company-paid Medical, Dental, and Vision insurance
• Short-Term & Long-Term Disability
• Life and AD&D insurance
• 401(k) with 5% company match
• Paid Holidays
• Paid Time Off
• Annual performance reviews
• Opportunity to work on large-scale, high-profile projects