Part-time Front Desk Receptionist/Administrative Assistant

Job Description

Job Description

Job Type: Part-Time (10–20 hours/week | Typical shifts: Weekdays 2:00 PM – 8:00 PM)

Pay: $16.00 / hour + Generous Studio Perks

About Beyond Zen

For over 13 years, Beyond Zen has served as a peaceful, welcoming sanctuary dedicated to helping our community heal naturally. We bring together holistic and integrative care—including Acupuncture, Chinese Medicine, Functional Medicine, Therapeutic Massage, Pilates, and Yoga—under one restorative roof.

We are looking for a warm, attentive, and organized Front Desk & Studio Coordinator who takes genuine joy in helping others. If you thrive in a harmonious, community-centered environment and love creating an uplifting experience for everyone who walks through the door, you will feel right at home here.

How You Will Make a Difference

As the heart of our front desk, you will play a vital role in nurturing our studio community and keeping our peaceful space running smoothly:

Creating Warmth & Connection (Customer & Patient Care)

• Welcome & Comfort: Greet every client and patient with sincere warmth, setting a soothing, positive tone for their wellness visit.

• Support & Guidance: Answer calls and emails with care and patience. Gently guide clients through class schedules, packages, and services, helping them find what best supports their health journey.

• Seamless Service: Use our software ( Mindbody ) to handle check-ins, class sign-ups, and appointment scheduling thoughtfully and accurately.

Nurturing Our Space & Community (Operations & Studio Care)

• Aesthetic & Atmosphere: Keep our boutique and lobby looking beautiful, calm, and organized. Help receive, display, and restock wellness merchandise.

• Attentive Care: Maintain the cleanliness and serenity of our sanctuary—folding blankets and mats, caring for Pilates reformers, managing studio laundry, and keeping common areas fresh and welcoming.

• Reliable Support: Keep client records and waivers carefully updated, manage supply ordering, and support studio leadership with day-to-day details to ensure a seamless experience for staff and guests alike.

Who You Are

You are a thoughtful, dependable, and compassionate person who takes pride in doing good work and making people feel cared for.

• People-First & Empathetic: You naturally connect with people, listen with patience, and enjoy making others feel comfortable and valued.

• Detail-Oriented & Reliable: You appreciate clear routines, value punctuality, and take pride in keeping things tidy, organized, and running smoothly behind the scenes.

• Calm & Grounded: You handle busy check-in times with grace and composure, maintaining a harmonious atmosphere even when multi-tasking.

• Aligned with Our Mission: You have a genuine appreciation for health, wellness, and holistic living, and love being part of a close-knit, supportive team.

Desired Experience:

• Experience: 2+ years in customer service, retail, or a client-facing role ( Required ).

• Cash Handling: 2+ years of experience ( Required ).

• Education: High School Diploma or equivalent required (Associate’s degree a plus).

• Tech Comfort: Comfortable learning and using scheduling software (Mindbody), email, and basic Google Workspace tools.

• Physical Capability: Ability to carry out light physical upkeep (lifting up to 10 lbs, organizing props, and light cleaning).

What We Offer You

We care deeply about our team’s well-being and offer a supportive environment where you can thrive:

• Consistent Schedule: Steady part-time afternoon/evening shifts (10–20 hours/week).

• Full Access to Wellness Classes: Enjoy free unlimited studio membership for Yoga, Aerial Yoga, Sound Bowl Healing, and Mat Pilates, plus access to Reformer Pilates classes when spots are open.

• Generous Discounts: Receive 40% off boutique retail items, massage therapy, and acupuncture services.

• Future Security: Simple IRA retirement plan with company contribution options.

• A Peaceful Workplace: A clean, calm, and positive work environment surrounded by people who care about holistic health.

How to Apply

If you are looking for a meaningful part-time role where your warm personality and organizational care will be truly appreciated, we would love to connect. Please send your resume and a brief note telling us a little about yourself and why this role appeals to you.