Administrative Assistant III

Administrative Assistant III

We are looking for an Administrative Assistant III who will be accountable for general office administrative duties. This position requires a professional and positive demeanor, a person that takes initiative and works well in a multi-tasking environment and adapts easily to change.

We offer opportunities for growth, increasing your knowledge and skills, and an exciting career filled with competitive benefits and pension package including generous time off.

What You Will Do:

• Anticipate and initiate appropriate actions to conserve the various Directors time, e.g., manage their schedule, manage access.
• Responsible for general administrative assistant support for up to 50+ employees including extensive travel arrangements and expense reports.
• Plan, organize and schedule meetings for the Directors and their direct reports.
• New hire and contractor on-boarding, off-boarding, access management and facilities management requests.
• Process/On-Board invoices and purchase orders.
• Assist with event planning and logistics.
• Assist with the preparation, maintenance, and circulation of numerous external and internal documents.
• Organize and maintain team specific documentation processes through data input, verification and filing in hard copy and electronic team and central databases.
• Draft complex correspondence, presentations, spreadsheets, etc.
• Lead or participate on cross business unit administrative committees or task forces.

Who You Are:

• Minimum of 3 years office reception and/or administrative experience.
• Ability to work well under pressure and prioritize workload given number of responsibilities and conflicting / ad hoc demands from a large number of professional staff.
• Proven team player, with the ability to develop and maintain collaborative working relationships, while demonstrating a high level of cooperation and mutual respect.
• Good communication skills, both oral and written, and interpersonal skills. Ability to demonstrate tact and influence behaviour.
• Excellent accuracy and attention to detail.
• Courteous phone etiquette and strong interpersonal skills.
• Able to work independently on a variety of tasks.
• Strong computer skills, especially Microsoft Word, Excel and Outlook.
• Demonstrated excellent customer service focus, multi-tasking and strong organizational skills.
• Workday experience is preferred however not required.
• Proactive Adaptable to change.

Working Conditions:

• Typical office environment

Physical Requirements:

Include but are not limited to: Grasping, kneeling, light moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement.

Mental Requirements:

Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.

Benefits:

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance and disability.
• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.
• Valuable retirement savings plans, including a savings plan with company stock as an investment option.
• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.
• An Employee and Family Assistance Program.
• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.
• Enbridge's FlexWork (hybrid work model) offers eligible employees (Manager and below) the option to work from home on Wednesdays and Fridays, opt for a compressed work week schedule, or have flexible start and end times. Role requirements determine your eligibility for each option.

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting View email address on click.appcast.io.

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.