Administrative Assistant

Job Description

Job Description

We are looking for a part-time (32hrs a week) Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys creating clear communications, welcoming visitors, and keeping administrative tasks organized. The role combines front-desk support with content coordination, including preparing weekly materials, assisting with newsletters, and helping maintain online information.

Responsibilities:

• Welcome visitors and provide courteous assistance to members and guests as they arrive.

• Prepare and format weekly bulletin materials in Canva, ensuring content is clear, accurate, and visually appealing.

• Contribute to the production of the monthly newsletter by organizing content and supporting final distribution.

• Maintain current and accurate information on the organization’s website through regular updates.

• Handle day-to-day administrative support activities such as correspondence, scheduling, and document preparation.

• Answer inbound calls and respond to routine inquiries in a thorough and timely manner.

• Assist with communication-related tasks to help keep internal and external messaging organized and consistent.

• At least 2 years of administrative, office support, or receptionist experience.
• Hands-on experience using Canva to create clear documents or communication materials.
• Strong written communication skills with careful attention to grammar, tone, and detail.
• Ability to manage multiple tasks efficiently in a busy office environment.
• Detail-focused and welcoming when interacting with visitors, members, and callers.
• Comfortable performing general administrative office duties, including phone coverage and document support.
• Team-oriented approach with the ability to work effectively with others.