Construction Accounting Manager

Construction Accounting Manager

Job Summary

We are seeking a Construction Accounting Manager to fully own and execute the accounting function in-house. This role is highly hands-on, responsible for AP, AR, payroll coordination, reconciliations, month-end close, WIP reporting, and job cost tracking. The position partners closely with Project Managers and leadership to proactively monitor budgets, identify cost trends, and ensure accurate, actionable project financials. The role also supports a future ERP migration from QuickBooks Enterprise (Desktop) to a construction-specific system.

Key Responsibilities

Core Accounting Execution (Hands-On)

• Personally manage Accounts Payable (AP) and Accounts Receivable (AR), including aging maintenance.

• Reconcile bank accounts and credit cards monthly, resolving discrepancies promptly.

• Lead month-end close, including journal entries, accruals, and balance sheet reconciliations.

• Prepare internal financial statements (P&L, balance sheet, cash reports) and deliver month-end reporting packages.

• Maintain accurate job cost reporting and cost coding.

• Prepare and support Work-in-Progress (WIP) schedules, including under-/over-billing tracking.

• Monitor budgets, identify margin fade/gain risks, and escalate concerns proactively.

• Prepare quarterly overhead summaries and allocation metrics.

• Serve as primary contact for CPA, surety, and insurance audits.

• Maintain internal controls, payment security, and approval workflows.

Payroll & Compliance Support

• Process or coordinate weekly field payroll and biweekly salaried payroll.

• Manage certified payroll and prevailing wage/Davis-Bacon compliance.

• Administer union payroll, benefits, and deductions as applicable.

• Maintain payroll documentation and support reporting requirements.

WIP, Job Cost & Budget Monitoring

• Coordinate invoice approvals and ensure proper job/cost coding.

• Maintain subcontract and purchase order commitments.

• Monitor buyout status and identify scope gaps early.

• Support project billing and pay applications (AIA billing).

• Track change orders and unbilled exposure to protect cash flow and margins.

• Enforce subcontractor payment requirements, lien waivers, and retainage tracking.

• Maintain subcontractor compliance documentation and support insurance audits.

Systems Ownership & In-House Transition

• Own QuickBooks Enterprise administration, job setup, and reporting templates.

• Lead transition from outsourced accounting to in-house workflows with documented procedures.

• Support ERP migration planning, testing, and data cleanup (e.g., Foundation or similar).

• Coordinate with external CPA for year-end reporting and 1099 preparation.

• Build repeatable accounting processes and internal controls.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).

• 5+ years of accounting experience; construction accounting strongly preferred.

• Proven ownership of AP, AR, reconciliations, and month-end close.

• Experience preparing WIP schedules and coordinating cost-to-complete inputs.

• Strong job cost accounting and budget-to-actual analysis skills.

• Audit support experience (CPA, surety, insurance).

• Advanced QuickBooks Enterprise user.

• Proficient in MS Excel (advanced formulas) and Word.

• Payroll experience including certified payroll and prevailing wage compliance; union payroll experience preferred.

• Experience with Foundation or similar construction ERP preferred.

• Experience supporting ERP implementations or migrations preferred.

• Professional certifications (CPP, CCIFP, QuickBooks ProAdvisor, Certified Bookkeeper) a plus.

Benefits

• Competitive salary.

• 100% employer-paid health insurance.

• Employee-paid dental and vision options.

• 401(k) with Safe Harbor company match (rollout Q2 2026).

• Company-paid accidental death & dismemberment insurance.

• Up to 80 hours PTO annually.

• Up to 40 hours sick leave annually.

• Eight paid federal holidays.

• Professional development and advancement opportunities.

• Supportive, team-oriented work environment.

Hands-on Construction Accounting Manager in Marietta, GA. Lead AP/AR, WIP, payroll, job cost, and ERP transition in growing construction firm.