Human Resources Assistant

A bit about us:

We are a globally recognized leader in the manufacturing industry with a long-standing reputation for engineering excellence, innovation, and craftsmanship. Operating a network of modern facilities across multiple countries, the company specializes in producing highly engineered components and materials used in some of the world's most demanding aerospace and industrial applications. We continue to experience strong growth while maintaining a commitment to quality, reliability, and customer success. Employees have the opportunity to work in world-class facilities, contribute to cutting-edge manufacturing solutions, and be part of a culture that values continuous improvement, technical expertise, collaboration, and long-term career development.

Why join us?

We recognize that our people are the lifeblood of our organization. We value each and every member of our team and make every effort to create an environment where people can thrive.

In addition, we also offer:

Comprehensive Benefits Package: Medical, Dental, Vision, Life Insurance
401(k)
Generous PTO & Paid Holidays
Competitive Base Pay & Bonus Package
Opportunities for continued development, growth and advancement

Job Details

The Human Resources Assistant provides administrative and operational support to the Human Resources department. This position helps ensure that onboarding, employee records, recruiting activities, compliance documentation, access-card administration, and routine employee requests are handled accurately and promptly.

The HR Assistant will work with confidential employee and business information and must demonstrate professionalism, discretion, organization, and attention to detail. This position also provides essential administrative coverage while the Human Resources Manager is addressing employee relations matters, investigations, payroll, compliance requirements, leadership priorities, and other time-sensitive responsibilities.

Key Accountabilities

Onboarding and New-Hire Administration

• Prepare onboarding packets and ensure all required new-hire documents are complete.
• Enter new-hire information into ADP and verify accuracy before employees begin work.
• Follow up on missing forms, signatures, identification, and employment documentation.
• Assist with Form I-9 processing, E-Verify, and other employment eligibility requirements.
• Coordinate pre-employment requirements, including background checks, drug screenings, physical examinations, and required testing.
• Schedule new-hire orientations and communicate start times, reporting instructions, required documentation, and first-day expectations.
• Track onboarding progress to ensure new employees are fully prepared before their scheduled start dates.
• Prepare and issue employee access cards and coordinate required system or facility access.

Employee Records and Document Management

• Organize and scan personnel, payroll, benefits, training, and compliance documents.
• Maintain accurate and organized electronic employee files.
• Conduct document and personnel-file audits to identify missing or incomplete records.
• Support personnel-file retention requirements and ongoing record organization.
• Prepare standard employment documents, including employment verification letters, status-change forms, and separation paperwork.
• Maintain the confidentiality and security of employee and company records.

Recruiting Support

• Review applications and resumes based on established position requirements.
• Contact candidates and conduct initial telephone screenings when assigned.
• Schedule interviews and coordinate availability among candidates, hiring managers, and recruiters.
• Maintain accurate candidate and requisition status updates in the applicant tracking system.
• Prepare interview materials and assist with candidate communication and follow-up.
• Support hiring managers and recruiters with other recruitment-related administrative needs.

Employee Support

• Respond to routine employee questions regarding payroll, timekeeping, benefits, company policies, schedules, and HR processes.
• Assist employees with ADP access, password resets, and general system navigation.
• Direct employee relations concerns and other complex or sensitive matters to the appropriate HR representative.
• Provide timely administrative coverage so urgent employee needs are addressed when the Human Resources Manager is unavailable.

Compliance and Training Support

• Monitor and maintain required federal, California, and Long Beach workplace postings.
• Track required employee training, policy acknowledgments, certifications, and completion deadlines.
• Monitor upcoming introductory-period reviews, performance evaluations, licenses, and certification expiration dates.
• Assist with employment compliance audits and document requests.
• Provide administrative support for leaves of absence, workers' compensation claims, and workplace accommodation documentation.
• Help ensure HR forms, processes, and employee records remain current and audit-ready.

Employee Engagement and General Administration

• Support employee engagement activities, recognition programs, town halls, and other employee events.
• Prepare materials, communications, sign-in sheets, and other documentation for HR meetings and events.
• Maintain HR supplies, employment forms, onboarding packets, and orientation materials.
• Prepare reports, trackers, correspondence, and other HR-related documents.
• Perform additional HR administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in Human Resources, Business Administration, or a related field preferred.
• One or more years of administrative, human resources, recruiting, payroll, or related experience preferred.
• Experience working with ADP Workforce Now or a similar human resources information system is strongly preferred.
• Experience with applicant tracking systems, Form I-9 processing, E-Verify, onboarding, or employee-record administration is preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Bilingual English and Spanish communication skills are preferred.
• Previous experience working in a manufacturing, industrial, or multi-shift environment is a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy