Office Coordinator, Newark

Office Coordinator, Newark Office Team : People & Operations Location : In-Person in Newark (NJ) Employment Type : Full-time FLSA Classification : Non-Exempt Start Date : ASAP What You'll Do Operational Activities (70%) Oversee daily facility requirements regarding maintenance, repairs, cleaning services, storage, supplies, purchasing, maintaining the kitchen area, and similar tasks Maintain responsibility for facility cleanliness and security to ensure a healthy and safe working environment for all Provide minor technical support and triage with IT, as needed. Liaise with vendors to troubleshoot routine issues and maintain office equipment and procedures. Evaluate, source, and recommend office services and facilities consultants and vendors Provide administrative and logistical support for staff events and training, such as placing supplies and food orders, coordinating conference rooms, and setting up and breaking down events. Serve as the point of contact for all matters related to the Newark office Facilitate meetings, address employee concerns, and contribute to a positive, inclusive office culture Provide valuable insights and recommendations for continuous improvement in office processes and functions Administrative Oversight (30%) Take charge of day-to-day administrative tasks, including but not limited to helping with the scheduling of events in the Newark office, office supply management, and facility coordination. Provide administrative support for special events planning, including day-of support. Support monthly credit card, translation, and interpretation billing reconciliation. Collaborate with the finance team to reconcile rent payments and ensure accurate financial records. Maintain a keen eye for detail in managing budgetary aspects related to office operations. Other duties as assigned Requirements Minimum Requirements 2 years of relevant office management or administrative experience Proficient in standard office software (e.g., Microsoft Office Suite) Preferred Qualifications Associate's degree or higher in business administration, management, or a related field 3+ years of experience in office management or a related role Exceptional organizational abilities and communication skills Experience with project management or team leadership is advantageous Strong customer service ethic and instincts Seeks out feedback, is receptive to proactive feedback, and actively uses it to improve Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating Ability to effectively manage up to ensure the timely completion of projects and tasks Demonstrated commitment to building strong and welcoming cultures that help to develop others Exemplification of Braven's core values Experience that has informed your belief in Braven's mission and has prepared you to work with or for Braven's student Fellow population Work Demands Ability to work in-person in Newark (NJ) and flexibility to adapt and be present in the office for various needs, such as vendor interactions, office setup, etc Travel 4-6 times per year. This role involves occasional lifting and carrying of office supplies and light packages. The ideal candidate should be able to comfortably handle moderate-weight items during day-to-day operations, including food deliveries and supply management Additional Requirements Authorized to work in the U.S. Braven doesn't offer employment visa sponsorship. Benefits Compensation and Benefits Braven offers competitive base salaries determined by market benchmarks. The salary range for this role in Newark is $51,700 - $64,600 based on a 50‑hour work week at an hourly rate. This is a full‑time, regular, non‑exempt, and benefits‑eligible position. Braven also provides comprehensive benefits, recognition, and career development. Unlimited vacation time in addition to organization-wide holidays and week-long shutdowns in July and the end of the calendar year (minimum 19 days per year) Braven supports your path to parenthood and beyond with $25,000 in lifetime Carrot benefits for fertility, family‑building, and hormonal health Match of your 401(k) contribution up to 5% of your base annual salary, starting your first full month Coverage of 85% of health insurance premium for employee and dependents 12 weeks of paid parental leave A one-month paid sabbatical after 4 years on staff Location We gather in the office 3 days a week (Tuesday through Thursday) and work remotely 2 days a week (Monday and Friday). Therefore, this role requires teammates to live within commuting distance of Newark. Braven is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor. We encourage talented individuals of all backgrounds to apply. #J-18808-Ljbffr Spectrum 360 A NJ Non Profit Corp.