Executive Assistant & Family Office Manager

Executive Assistant & Family Office Manager Oneg creates beautiful, modern ritual objects and guiding materials that make Shabbat and Jewish holidays accessible, joyful, and meaningful. We are a mission-driven e-commerce company helping people build homes where being Jewish is lived and loved. Oneg is seeking an Executive Assistant & Family Office Manager with a proven track record of exceptional organization, efficiency, and follow-through. They will serve as the CEO's trusted right hand, ensuring that both the Executive Office and the Family Office/personal household operate with exceptional organization, efficiency, and follow-through. This role combines executive support, operations, project management, and personal/home administration to free the CEO to focus on leadership, strategy, relationships, and growth. This is more than a traditional assistant role. It is an operational role for someone who thrives on creating order from complexity, anticipating needs, solving problems, and making sure nothing falls through the cracks — across both business and personal life. Key Responsibilities Executive & Business Operations Manage day-to-day operations of the CEO's business and family office, keeping both offices organized and running smoothly. Oversee CEO's calendars, travel, meetings, priorities, and communications. Organize and maintain financial and personal records (digital and paper) — including bills, expense reconciliation, receipts, and household documents — for both the business office and family office, with primary focus on the family office, and liaise with Operations Associate. Build and maintain efficient systems for files, technology, documents, contacts, and digital organization, and continuously identify opportunities to improve those systems and processes. Lead special projects from planning through execution. Implement AI tools and technology to improve productivity and streamline operations. Track action items, deadlines, and commitments across business and personal priorities, interfacing with teams supporting both. Home & Household Management Oversee day-to-day upkeep and maintenance of the CEO's NYC apartment — scheduling repairs, deliveries, professional organizers, and service providers — and serve as point of contact for building staff, doormen, and vendors visiting the apartment. Maintain a clean, organized living space; do laundry and dry cleaning. Monitor and manage Oneg product inventory kept at the apartment, keeping the storage space organized and the tracker updated promptly whenever new product arrives; track product levels and communicate with the Operations Associate when product is running low so it can be reordered from the DC office. Personal Scheduling, Errands & Family/Travel Coordination Manage the CEO's personal calendar in coordination with her professional calendar to avoid conflicts. Schedule and track personal appointments (medical, dental, personal care, etc.). Run and oversee personal errands. Coordinate family vacations and stays at the family farm — logistics, scheduling, packing lists, and communication with family and on-site staff. Research, book, and maintain personal travel arrangements (domestic and international) for the CEO. Handle personal mail, packages, and shipping. Perform other duties as assigned. The Ideal Candidate Exceptionally organized with outstanding attention to detail and follow-through. Highly trustworthy, discreet, and exercises excellent judgment; maintains strict confidentiality. Communicates proactively, flagging issues early and following up without being prompted. Tech-savvy and eager to leverage AI and modern productivity tools. Excellent, clear, and responsive communicator with a service-oriented mindset. Comfortable managing vendors, contractors, and household staff. Equally professional handling business and personal/household responsibilities. Success in This Role: Success is measured by the CEO's ability to spend more time on vision, leadership, fundraising, relationships, and growth — because everything else, business and personal, is organized, anticipated, and executed with excellence. Compensation Expected salary for this position is $50-65k. This is a full-time exempt position (not eligible for overtime). #J-18808-Ljbffr Oneg