DHS Executive Assistant/Administrative Assistant (Must have DHS experience)

divh2Executive Assistant/Administrative Assistant II/h2pInfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction./ppICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will perform administrative tasks including but not limited to:/pulliProviding Executive/Assistant I support DHS high level executives, directors or managers./liliProviding a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials./liliOrganizing and prioritizing action items and serving as a liaison for internal and external offices./liliManaging business relationships with other program offices, divisions, and stakeholders./liliManaging logistics, materials, and generating minutes for meetings./liliDrafting and editing correspondence./liliPreparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation./liliMaintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records./liliEvaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions)./liliCoordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individuals and/or teams objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations./li/ulpThe individual shall have:/pulliHave Department of Homeland Security experience/liliA minimum of three (3) years of experience performing high-level administrative duties is required; Federal government experience is desired./liliKnowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems)./liliAbility to communicate in English both orally and in writing./liliProficiency in various types of Information Technology resources such as Microsoft Office Suite products./li/ulpInfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions./ppInfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan./p/div