Executive Assistant To Director Of Finance At Real Estate Firm

C-SUITE ASSISTANTS

A prominent real estate firm located in Melville is looking for an Executive Assistant to the Director of Accounting. The companyhas 450 employees and 150 in the Melville office. The role is 5 days in office.

About the Job:

Daily Cash Report Distribution
Real Estate Tax Bills & Property Assessment process (gathering, organizing, recording, mailing, scanning & filing)
Income Tax Return process (tracking, organizing, mailing, scanning & filing)
Open new bank accounts, CD spreadsheet, and other requests
Review of management fee checks and other similar items and related spreadsheet tracking/updating
Send investment checks, mortgages, real estate taxes, and other payments via FedEx
Worker’s Compensation Audit Certificate Review
Process wires
Schedule meetings, Interviews, scanning, filing, etc
Pick up and processincoming mail from the mailroom
Be the point of contactfor attorneys, banks, and accountants
Answer the phone for the Director if on anotherline
Track incoming checks and forward copies of checks & receipteddeposit tickets and send to partners and outside investors
Assist with Closings: Coordinate and prepare documents for signature. Mail/Email per instructions from either Bank, Bank’s attorney, Title Company
Request documents for new acquisitions
Send legaldoc for signature to appropriate parties and edit accordingly
Maintain updated mortgage excel spreadsheet for insurance certificate purposes

AboutYou:

Minimum of 7 years of experience supporting an executive
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Adept at creating Excel spreadsheets
Outstanding communication skills

Salary, Benefits (80% of individual and family medicalpaid by employer), 401K w/ 25% match,PTO days Hours: 8:00-4:30 or 8:30-5:00

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Vacancy posted 3 hours ago

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