Executive Assistant

Executive Assistant, Senior Vice President, HP Solutions MarketingThis role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.ResponsibilitiesManages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.Provides general administrative and office support as required, including document management, mailing, and coordination of office services.Education & Experience RecommendedHigh School Diploma, GED, or equivalent required; additional education or training preferred.Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.Knowledge & SkillsExecutive-Level Administrative SupportCalendar and Time ManagementTravel Planning and Expense ManagementMicrosoft 365 (Outlook, PowerPoint, Excel, Word)Microsoft SharePointPresentation and Document PreparationSAP ApplicationsBudgeting, Invoicing, and Expense ReportingMarketing and Business AcumenOffice and Vendor ManagementData Entry and ReportingPurchasing and Office Supply ManagementCross-Organizational SkillsEffective CommunicationResults OrientationLearning AgilityDigital FluencyCustomer CentricityDiscretion and Sound JudgmentImpact & ScopeHas direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.Provides administrative leadership and expertise within the function and may support or participate in cross-functional and enterprise initiatives.ComplexityWorks on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change or additional duties may be assigned as business needs evolve.The pay range for this position is $40 to $61 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:Health insuranceDental insuranceVision insuranceLong term/short term disability insuranceEmployee assistance programFlexible spending accountLife insuranceGenerous time off policies, including; 4-12 weeks fully paid parental leave based on tenure, 13 paid holidays, 15 days paid time off (US benefits overview)The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.Job - AdministrationSchedule - Full timeShift - No shift premium (United States of America)Travel - Relocation - Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP's EEO Policy or read about your rights as an applicant under the law here: "Know Your Rights: Workplace Discrimination is Illegal"