HR and Office Operation Administrator

About ZKTeco WFM ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service. Benefits Competitive salary Dental insurance Health insurance Paid time off Profit sharing Training & development Position Summary ZKTeco WFM is hiring an HR & Office Administrator to manage day‑to‑day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly. The position supports approximately 30 employees, with a mix of on‑site and remote staff (about 65% remote), and reports directly to the CEO. This 100% on‑site role in our Tampa office is ideal for someone who thrives on structure, checklists, follow‑ups, and strong operational discipline. Key Responsibilities Payroll Administration (ADP) Own payroll administration and semi‑monthly payroll coordination using ADP Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.) Coordinate payroll processing, resolve discrepancies, and ensure timely completion Maintain payroll documentation and ensure proper approvals and records HR Operations and Compliance Maintain employee HR files and documentation (digital and physical) Support HR policy compliance: acknowledgments, tracking, and documentation Track and administer PTO requests, approvals, balances, and reporting Maintain HR trackers and ensure data accuracy across systems Support employee requests and route sensitive issues appropriately Recruiting Administration Create and manage job postings across platforms Review resumes and coordinate screening steps Schedule interviews and coordinate with hiring managers Communicate with candidates and maintain recruiting trackers Ensure a professional and timely candidate experience Onboarding and Offboarding Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments Coordinate setup requests (equipment, office readiness, access provisioning requests) Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion Office Management and Administration Keep the office clean, professional, organized, and meeting‑ready at all times Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.) Order office supplies, snacks, and materials Order and manage employee equipment and office needs (laptops, peripherals, supplies) Maintain inventory tracking for supplies and equipment General Administrative Support Act as the internal “go‑to” person for office and administrative coordination Support leadership with scheduling, reminders, follow‑ups, and operational organization Take ownership of tasks that may arise outside this job description as required in a small‑office environment Qualifications 2 to 5 years experience in HR administration, office management, payroll administration, or similar role Experience coordinating payroll using ADP strongly preferred Strong attention to detail, follow‑through, and execution discipline Mature handling of confidential information (payroll, employee records, HR matters) Strong written and verbal communication skills Comfortable working independently, prioritizing, and taking ownership Why Join ZKTeco WFM Direct visibility and partnership with CEO Stable and growing company Profit sharing and bonus opportunities High‑impact role with ownership and accountability #J-18808-Ljbffr SupportFinity™