Administrative Assistant

Administrative Assistant

Position Type: Full-Time/ Hourly

Salary Range: $18- 22

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrative Assistant will be responsible for performing a broad range of operational support; responsibilities include:

• Primary Contact: Answering phones, routing emails, and opening incoming correspondence.
• Screen resumes and vet them prior to setting up meetings
• Guest Relations: Welcoming clients, visitors, and vendors warmly at the reception area.
• Filing & Documentation: Building, organizing, and maintaining secure physical and digital filing systems.
• Ordering and organizing office supplies/ snacks
• Organizing Product Samples
• Calendar Management: Scheduling meetings, organizing company appointments, and coordinating executive calendars.
• Travel Coordination: Booking flights, accommodations, and ground transportation for team members.
• Perform related duties as assigned.

COMPETENCIES

• Wholesale Industry experience a plus.
• Proficient knowledge of Excel, Outlook, and Microsoft Suite
• Highly organized with strong attention to detail
• Aptitude for quick detail recall
• Ability to coordinate and maintain several projects simultaneously
• Demonstrated initiative and interest in being a self-starter
• Ability to work independently, exercise good judgment, and be resourceful.
• Strong written and oral communication skills
• Ability to handle confidential and sensitive matters appropriately.

EDUCATION AND EXPERIENCE

0-2 years’ experience in an administrative-related role