Administrative Assistant/Receptionist

Administrative Assistant/ReceptionistCMTA (formerly AMA Group), a Legence company, is a leading Architecture, Engineering, and Construction (AEC) firm dedicated to delivering innovative and sustainable solutions for our clients. We are looking for a detail-oriented and proactive Administrative Assistant/Receptionist to join our team in our New York City office.In this role you will be the first point of contact for our New York office, providing exceptional customer service to clients, visitors, and team members. The ideal candidate will be a proactive, detail-oriented individual with excellent communication skills and a professional demeanor.As the Administrative Assistant/Receptionist, you will be tasked with the following responsibilities:Assist in the preparation and formatting of documents (ASRs, Response Letters, etc.), utilizing strong Word skills to create professional and polished documentsProvide administrative support to teams as needed, including managing the office calendar, scheduling meetings, and coordinating conference roomsCoordinate lunch/breakfasts for team meetings (internal/external)Answer, screen, direct incoming phone calls, and greet visitorsWork with the Plan Desk Administrator with FedEx, UPS, and Office SuppliesPerform other administrative duties as assignedProviding coverage or support to various office operations functions as neededWelcoming and registering guests in accordance with building/security proceduresAssociate's or Bachelor's degree preferred; or equivalent years of experience3 - 5 years of experienceA background in the AEC (Architecture, Engineering, Construction) industry is a plusProven experience as a receptionist, administrative assistant, or similar roleProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanor