Administrative Assistant

Job Summary

A professional organization in the real estate and property management industry is seeking an experienced Administrative Assistant / Executive Assistant for a temporary assignment in Orlando, FL. This role is ideal for a dependable, polished, and customer-focused administrative professional who enjoys supporting a busy office, managing front-of-house operations, and helping teams stay organized and productive.

The Administrative Assistant / Executive Assistant will serve as a key point of contact for employees, visitors, clients, and vendors while providing a wide range of clerical, reception, records management, and office coordination support. This opportunity offers the chance to work in a professional environment with collaborative teams, supportive leadership, and a strong focus on service, organization, and operational excellence.

Key Responsibilities

- Manage front desk and reception duties, including answering phones, greeting walk-in visitors, and providing professional customer service.
- Coordinate visitor badge access, receive deliveries, order office supplies, and assist with lunch coordination.
- Perform general office, clerical, and administrative duties to support daily business operations.
- Maintain organized records management systems, files, documents, and office information.
- Conduct research, respond to information requests, and provide administrative support to employees and leadership.
- Handle confidential information with professionalism, discretion, and attention to detail.

Compensation and Benefits

- Pay: $24 to $25 per hour.
- Job Type: Temporary contract assignment.
- Assignment Dates: August 24, 2026 through January 10, 2027.
- Location: Orlando, FL 32819.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage reception, front desk, visitor access, and general office support functions.
- Coordinate administrative tasks including supplies, deliveries, lunches, records, and documentation.
- Provide clerical and executive administrative support in a professional office environment.
- Support employees, visitors, and clients with responsive, customer-focused communication.

- Spanish-speaking skills are required.
- 2 to 4 years of administrative assistant or executive assistant experience is required.
- High school diploma or GED is required.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Google Suite is required.
- Excellent verbal and written communication skills are required.
- Strong customer service, interpersonal, and organizational skills are required.
- Ability to multitask, prioritize work, manage time effectively, and remain detail oriented in a busy office setting.
- Ability to work independently and maintain confidentiality with sensitive information.

Preferred Qualifications

- Portuguese-speaking skills are preferred.
- Famis 360 experience is preferred.
- Prior administrative experience in real estate, property management, facilities, or a professional office environment is preferred.