Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to support day-to-day payment operations for our team in Shirley, Massachusetts. This role is responsible for managing invoice flow, maintaining accurate vendor records, and helping ensure timely and compliant payments across a high-volume environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to communicate effectively with both internal stakeholders and external vendors.

Responsibilities:

• Manage the full accounts payable cycle, including receiving invoices, reviewing documentation, and preparing items for timely processing.

• Examine invoice details for accuracy, appropriate coding, approvals, and supporting records before payment is issued.

• Enter accounts payable transactions into the system with precision and maintain organized records for audit and reference purposes.

• Create and update vendor profiles, confirming tax documentation, remit-to information, and identification details are complete and accurate.

• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.

• Process employee expense submissions and corporate card activity, ensuring adherence to company policies and proper supporting documentation.

• Prepare payments through checks, electronic methods, and wire transfers while identifying eligible discounts and resolving exceptions.

• Reconcile vendor statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts.

• Support compliance activities by maintaining required documentation, posting and clearing daily payments, and assisting with annual 1099 preparation.

**For immediate consideration please reach out to me immediately View phone number on us.fitly.work, Eric Lebow**

• At least 3 years of accounts payable experience, preferably in a manufacturing or similarly fast-paced environment.

• Hands-on experience with high-volume, full-cycle accounts payable processing, including invoice entry, payment processing, and account reconciliation.

• Background handling employee expense reports, corporate card reviews, and year-end 1099 reporting.

• Proficiency with ERP systems such as SAP or other mid-to-large enterprise accounting platforms.

• Strong Microsoft Excel skills, including the ability to work effectively with existing spreadsheets and financial data.

• Experience managing vendor records and responding professionally to supplier questions, updates, and payment-related issues.

• Excellent organization, attention to detail, communication skills, and a collaborative approach to working with cross-functional teams.

**For immediate consideration please reach out to me immediately View phone number on us.fitly.work, Eric Lebow**