Legal Secretary

Senior Litigation Legal Secretary (7+ Years Experience)Hybrid | Newport Beach, CAA highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2-3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies.The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.ResponsibilitiesFile and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedingsProofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authoritiesAssist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedentServe discovery requests, discovery responses, deposition notices, objections, and document productionsProcess and circulate documents received from courts, clients, opposing counsel, and other partiesCoordinate calendaring requests with docketing personnelReserve hearing dates and schedule court reporters when neededEnter and revise attorney time entries in accordance with firm guidelinesSchedule depositions with court reporters and videographers and process transcripts upon receiptDownload, organize, and save incoming case documentsPrepare check requests, vouchers, invoices, and reimbursement requestsOpen and close matters in accordance with firm proceduresAssist with client billing and facilitate client paymentsCoordinate client meetings, business development meetings, and MCLE programsQualificationsMinimum of 7 years of Legal Secretary or Legal Assistant experienceSignificant experience supporting attorneys in a heavy litigation environmentStrong knowledge of California civil litigation procedures, court rules, and filing requirementsAbility to exercise sound judgment and work independentlyExceptional organizational skills and attention to detailStrong written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentTechnical SkillsAdvanced proficiency in Microsoft Word, Outlook, and Adobe AcrobatExperience with iManage and TABS is highly preferredWork EnvironmentThis position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in-office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office.Compensation$42-$50 per hour, depending on experienceAnnual compensation of approximately $87,360-$104,000BenefitsMedical Insurance (multiple plan options)Dental InsuranceVision Insurance401(k) with employer match after introductory periodDiscretionary annual bonus2-3 weeks of paid vacation, based on tenure6 paid sick days annually12-14 paid holidays annuallyBirthday holidayEmployee appreciation events throughout the yearComplimentary gym membershipTerm life insuranceDisability insuranceScheduleFull-time8-hour workdayMonday-FridayOccasional overtime during busy litigation periodsQualified candidates are encouraged to apply for confidential consideration.