Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations for a government-based team in Portland, Oregon. This Contract position is ideal for someone who communicates professionally, handles administrative tasks with accuracy, and keeps office activities running smoothly. The role involves front-desk support, document preparation, data management, and consistent coordination with internal staff and external callers.

Responsibilities:
• Manage day-to-day administrative support activities to maintain an efficient and well-organized office environment.
• Respond to incoming phone calls with professionalism, direct inquiries appropriately, and provide clear information to callers.
• Welcome visitors and carry out receptionist-related tasks to ensure a positive and orderly front-office experience.
• Enter, update, and maintain records with a high level of accuracy across administrative documents and office files.
• Prepare, format, and revise routine correspondence, reports, and other written materials as needed.
• Organize, file, and retrieve paper documents to support recordkeeping and daily operational needs.
• Place and receive calls as part of general office coordination and communication support.
• Assist with clerical processes and other administrative duties assigned to help the team meet operational goals.• Experience providing administrative support in an office setting with a strong focus on detail.
• Ability to manage inbound calls and communicate clearly with staff, visitors, and external contacts.
• Strong data entry skills with careful attention to detail and accuracy.
• Familiarity with receptionist responsibilities, including greeting visitors and handling front-desk activity.
• Proficiency in preparing documents, correspondence, and other administrative materials.
• Ability to organize and maintain paper filing systems effectively.
• Strong time management skills and the ability to handle multiple tasks in a structured environment.