Administrative Assistant IV

Description



Job Title: Administrative Assistant IV Location: Tualatin, OR Employment Type: Contract Industry: Semiconductor Compensation: $49.71/hour

About the Opportunity: We're seeking a highly motivated, energetic, and resourceful Administrative Assistant IV to support a Corporate Vice President and a small group of Director-level leaders within a world-class technology organization helping drive the AI revolution. This is a fast-paced, highly visible role where you'll serve as a trusted business partner, managing executive priorities, coordinating complex logistics, and helping leaders operate at their highest level.
This position is ideal for a proactive professional who thrives in dynamic environments, enjoys building relationships across an organization, and takes pride in making things happen. The successful candidate is a confident problem solver who remains calm under pressure, embraces challenges, and consistently delivers exceptional support.

Why You'll Love Working Here:

• Support senior leadership within a highly innovative, industry-leading technology organization.
• Become a key member of a collaborative administrative team supporting approximately 900 employees.
• Build relationships across executive leadership, IT, facilities, security, catering, and other critical business functions.
• Work in a role that offers variety, visibility, and the opportunity to make a meaningful impact every day.

Why This Opportunity is Exciting: This is much more than a traditional administrative role. You'll serve as a strategic partner to executive leadership, helping enable business success through exceptional organization, problem-solving, relationship building, and execution. Every day brings new challenges, opportunities, and interactions with leaders across the organization.

About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit? APPLY TODAY

What You'll Do:

• Manage complex executive calendars, including coordination across multiple time zones and frequent schedule changes.
• Support bi-weekly travel planning across multiple U.S. regions and coordinate complex domestic and international travel arrangements.
• Schedule and coordinate customer meetings, supplier meetings, executive meetings, corporate events, and team gatherings.
• Prepare meeting logistics including catering, conference room setup, technology readiness, and attendee coordination.
• Manage conference room scheduling and ensure meeting spaces are prepared and functioning properly.
• Prepare and submit executive expense reports and track associated documentation.
• Coordinate restaurant reservations and event arrangements for customer visits and executive engagements.
• Partner with IT, facilities, security, and other support organizations to ensure seamless event and meeting execution.
• Assist with employee meetings, holiday events, and organizational activities.
• Conduct research, compile data, prepare reports, and support special projects and operational initiatives.
• Handle sensitive and confidential information with professionalism and discretion.

Job Requirements

What You'll Bring:

• 10+ years of experience providing executive-level administrative support in a fast-paced corporate environment.
• 5+ years of experience supporting Vice President, Corporate Vice President, Executive Director, or equivalent senior leadership roles.
• 5+ years of experience managing complex executive calendars, scheduling priorities, and high-volume meeting coordination.
• 5+ years of experience coordinating domestic and international travel arrangements, itineraries, and expense reporting.
• 5+ years of advanced Microsoft Office experience, including Outlook, Teams, Word, Excel, and PowerPoint.
• 3+ years of experience coordinating executive events, customer meetings, leadership meetings, and corporate functions.
• High School Diploma required.

What Sets You Apart:

• Exceptional organizational, communication, relationship-building, and problem-solving skills.
• Experience supporting executives within a high-tech, semiconductor, engineering, manufacturing, or technology-driven organization.
• Experience using Concur for travel and expense management.
• Strong ability to manage competing priorities and rapidly changing business needs.
• Proven ability to remain calm and solution-focused during urgent travel changes, executive requests, or scheduling conflicts.
• Experience partnering with IT, facilities, security, catering, and other support organizations to execute high-profile events.
• Strong interpersonal skills with the ability to build relationships across all levels of an organization.
• Positive, service-oriented mindset with a reputation for finding solutions and following through.
• Experience working closely with executive administrators and broader administrative support teams.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Overtime: May be required based on executive schedules, customer visits, and business needs.
• Lifting Requirements: Ability to perform the physical requirements of the role.
• Work Environment: 100% onsite. No remote or hybrid work option available.
• Dress Code: Business casual with business casual+ attire required during customer visits and executive events.
• Team Structure: Supports a Corporate Vice President and Director-level leaders while partnering closely with an Executive Administrator and two additional Administrative Assistants.
• Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.


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