Records and Information Management Specialist

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit

This position is also being announced to All U.S. Citizens and Nationals under 26-NM-12998343-DE.

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Duties

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If selected for this position, you will join a well-respected team that is responsible for providing analytical and program management work to ensure all United States Attorney's Office (USAO) records and information, are created, maintained, and disposed of in accordance with Federal, Executive Office for United States Attorneys (EOUSA), and Department of Justice (DOJ) guidelines. Typical work assignments will include:

• Applies the General Records Schedule or National Archives and Records Administration approved Agency Records Schedule to all official records;
• Provides technical advice and assistance to the USAO staff with respect to individual, or case-related, records management issues in conformance with policy, guidelines, and regulations;
• Ensures case management or other records systems accurately follow Federal Records Center guidance;
• Determines incoming cases or legal actions requiring special handling and makes appropriate referral prior to coding and data entry;
• Serves as the backup to the docketing technician;
• Oversees and prepares case files to be sent to the Federal Records Center annually;
• Receives and reviews the necessary documentation required and opens all criminal and civil cases.
• Develops and publishes USAO records management and control policies and procedures;
• Evaluates USAO records management control systems and procedures regarding the effective handling, sorting, and/or disposing of Federal records;
• Provides advisory services to USAO supervisors and managers. Advisory services include the spectrum of records management issues to include maintaining information about records movement and storage, destruction, transfer, or other disposition;
• Oversees and prepares case files to be sent to the Federal Records Center (FRC) annually. Works with AUSAs to ensure non-records are removed and case files are in proper format prior to being sent to the FRC. As necessary, orders case files from the FRC.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-7: To be qualified at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education OR a combination of Education and Experience.

Specialized experience: One full year of specialized experience equivalent to the GS-5 level. Specialized experience is defined as experience performing projects and assignments involving official records including official electronic media; maintaining file arrangement systems, filing procedures, and filing techniques of official records; entering information into an electronic recordkeeping system; organizing and archiving physical and electronic files; retrieves information using query routines or from hard copy reports; and reviews legal documents to determine appropriate coding and data entry.

Education: One of the following types of education in a related field: one full year of graduate level education in related field (e.g., Business Management, Public Administration or Computer Science) leading to a Master's degree or higher; or bachelor's degree with superior academic achievement. Superior academic achievement is as follows: standing in the upper third of your graduating class or major subdivision OR membership in one of the national scholastic honor Societies; OR Grade Point Average. Applicants must have a grade point average of: (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. Education must be obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience : Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

GS-9: To be qualified at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education OR a combination of Education and Experience.

Specialized experience: One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience performing the following types of duties: entering information into an electronic recordkeeping system; identifying and maintaining Federal records according to established records schedules; performing analysis of record keeping systems to ensure accuracy of data entry; performing studies on the design of types of records, filing systems, procedures, and techniques; develops or requests new or modified reports; and reviews files for missing documentation or information.

Education: One of the following types of education in a related field (e.g., Business Management, Public Administration or Computer Science): A Master's or equivalent graduate degree (such as an LL.B. or J.D.); OR 2 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combination of Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links:

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at All documentation must be in English or include an English translation.

Additional information

Relocation Expenses: Payment of relocation expenses will not be authorized.

Relocation Incentive: Relocation incentives may be authorized if this position is determined to be difficult to fill, if supported by the skills of the selected candidate, and subject to the availability of funds.

Recruitment Incentive: Recruitment incentives may be authorized if this position is determined to be difficult to fill, if supported by the skills of the selected candidate, and subject to the availability of funds.

Benefits: The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here:

Political Appointees (Current or Former ): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.