Executive Personal Assistant

This is more than a traditional Executive Assistant position.

As the Executive Personal Assistant to our Founder & CEO, you'll serve as a trusted partner who helps maximize the Founder's effectiveness across business, personal, and entrepreneurial priorities. You'll work closely with the Chief of Staff to ensure every day runs efficiently-from managing complex schedules and travel to coordinating personal projects, real estate investments, financial administration, and special initiatives.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems before they arise, and takes pride in creating order out of complexity. No two days are alike, and success requires exceptional organization, discretion, adaptability, and a service-oriented mindset.

While this position is primarily based in our Farmers Branch office, occasional in-person support at the Founder's residence, meetings, events, or errands will be required.

Executive & Personal Support

• Proactively manage a dynamic calendar across business, personal, and family commitments.
• Coordinate appointments, meetings, reservations, and scheduling priorities.
• Anticipate conflicts and adjust schedules while keeping key stakeholders informed.
• Manage email correspondence and assist with prioritization and follow-up.
• Coordinate gifts, personal purchases, and special requests.
• Handle occasional errands and on-site support as needed.

Travel & Event Management

• Plan and coordinate domestic and international travel, including flights, hotels, transportation, dining reservations, and detailed itineraries.
• Support logistics for conferences, networking events, CEO forums, Entrepreneur's Organization (EO), and family travel.
• Ensure all travel is seamless by proactively anticipating needs and resolving issues before they arise.

Financial & Real Estate Administration

• Process invoices and oversee timely payment of personal, business, and real estate-related expenses.
• Assist with monthly reconciliations, expense reporting, and financial organization.
• Maintain organized financial records and documentation for tax preparation.
• Coordinate with bookkeepers, CPAs, financial advisors, vendors, and banking partners.
• Support management of rental properties, including tenant communication, maintenance coordination, lease tracking, and vendor management.

Founder Projects & Personal Brand

• Support the Founder's podcast by coordinating guest scheduling, logistics, and communication.
• Partner with external marketing and social media agencies to coordinate content calendars and promotional initiatives.
• Assist with special projects, research, presentations, and business initiatives as assigned.

Communication & Project Coordination

• Maintain ongoing communication with the Chief of Staff regarding priorities and project status.
• Track deadlines, action items, and follow-up commitments.
• Prepare weekly status reports highlighting completed work, upcoming priorities, and outstanding items.
• Continuously identify opportunities to improve systems, processes, and organization.

Required Qualifications

• 5 or more years supporting a Founder, CEO, executive, entrepreneur, or high-level professional.
• Exceptional organizational, planning, and time management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Experience coordinating complex calendars, travel, and executive scheduling.
• Experience with bookkeeping, expense management, invoice processing, or financial administration.
• Familiarity with property management or real estate administration is preferred.
• Comfortable working independently with minimal direction while anticipating future needs.
• Proficiency with Google Workspace and Microsoft Office.
• Interest in leveraging AI productivity tools to improve efficiency.
• Valid driver's license and reliable transportation.

Preferred Qualifications

• QuickBooks Online experience.
• Experience supporting podcasts, personal brands, or content creation.
• Bachelor's degree or equivalent professional experience.

What Makes Someone Successful in This Role

The ideal candidate is:

• Exceptionally organized and detail-oriented
• Highly proactive and resourceful
• Calm under pressure
• Trustworthy with confidential information
• Comfortable working with changing priorities
• Naturally anticipates needs before being asked
• Passionate about helping others succeed
• Professional, polished, and solutions-oriented

Why Join Move Concierge?

• Work directly alongside a successful entrepreneur and founder.
• Be part of a fast-growing, entrepreneurial company.
• Gain exposure to business operations, real estate investing, executive leadership, and strategic initiatives.
• Make a meaningful impact by helping the Founder stay focused on the company's highest priorities.
• Competitive compensation, comprehensive benefits, and opportunities for professional growth.