General Office Clerk

Administrative Assistant

Assist the administration and instructional staff with classroom and auxiliary tasks and duties.

Qualifications

Education/Certification:

• High school diploma or GED certificate

Special Knowledge/Skills:

• Bilingual skills desired
• Basic knowledge of computers with minimal typing skills
• Ability to organize, prioritize and meet deadlines
• Ability to communicate effectively (verbal and written)

Experience:

• Three years of job related experience

Major Responsibilities and Duties

• Answer and direct telephone calls to appropriate personnel.
• Prepare instructional materials for the classroom and office.
• Provide program information and appropriate local resource information to the public, including class schedules and locations of classes.
• Assist with the registration, placement and testing of students.
• Assist with collection, review and data entry of staff and student information in accordance with local and state policies and procedures.
• Fill book order requests.
• Assist in the preparation of materials for in-service workshops and division activities.
• Assist with the collection and maintenance of files and records for the division and assist with collection of information for annual reports.
• Assist with the collection and distribution of mail.
• Complete forms and letters for students, including verification of attendance and scholarship applications.
• Conduct orientations and trainings for students.
• Perform other duties as assigned.