Document Control Specialist

Location: IL-Decatur Decatur Plaza (Open to Remote)

Contract with likely extensions

Must-Have Skills

• Autodesk Vault experience
• SharePoint
• Microsoft Office products

Nice-to-Have Skills

• Local to Decatur
• Experience in a supportive role (ideally engineers and design teams)
• Associate's degree

Work Arrangement

Preference would be hybrid: Monday, Tuesday, and Wednesday onsite; work from home Thursday and Friday. This role can be remote, but local candidates are preferred.

Extension / Conversion

Extension is likely, assuming the work is good. Conversion is also possible if headcount is available.

Interview Process

One round via Teams call with the hiring manager and her admin.

Job Description

• Store, manage and track company documents.
• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
• A large part of the job is to control the retrieval of documents.
• Receive and process Requests for Information (RFIs) from employees or clients and maintain the requests via tracking logs.
• As RFI procedures are updated, create new templates.
• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Periodically train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assist with file migrations and audits, and perform administrative tasks as needed.

Experience

• 5-7 years of experience.