Full Charge Quickbooks Bookkeeper

Job Description

Job Description

Quick Books Bookkeeper

Mettler Mechanical Inc.
Full-time | In office Monday–Friday, five days per week
Salary: $65,000 to $75,000 annually plus benefits, depending on experience

About Mettler Mechanical

Mettler Mechanical has one of the strongest stories an HVAC company can tell: founded in 1943, more than 80 years serving North Bergen and Hudson County, a New Jersey HVAC contractor license, factory training with nine major manufacturers, and the commercial capability (VRF/VRV, rooftop units, scheduled maintenance contracts) that most local competitors never show.

We are seeking an experienced, hands-on Full Charge Bookkeeper to manage our day-to-day bookkeeping and maintain accurate, organized financial records. This person will work directly with ownership and coordinate closely with our office staff, project managers, and outside CPA.

Position Overview

The selected candidate must be proficient in Quick Books. The Bookkeeper will maintain the books through the monthly close, manage accounts payable and receivable, coordinate payroll, and prepare financial reports. The role also includes tracking project costs and ensuring that installation, change orders, and additional work are billed accurately and on time.

The ideal candidate takes ownership, follows through on discrepancies, and is comfortable handling the details of accounting for a family owned and operated HVAC business.

Key Responsibilities

·       Maintain the general ledger and accurate financial records in QuickBooks Desktop.

·       Manage accounts payable, including entering bills, verifying charges, obtaining approvals, and preparing payments for ownership approval.

·       Manage accounts receivable, apply customer payments, maintain aging reports, and follow up on outstanding balances.

·       Prepare customer invoices based on contracts, approved change orders, rental cycles, and completed work.

·       Reconcile billing against project schedules and equipment records to identify missed charges or discrepancies.

·       Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts.

·       Coordinate weekly payroll through ADP using approved time records and maintain accurate payroll entries and job allocations.

·       Track job costs, including labor, materials, subcontractors, equipment, engineering, and permitting.

·       Maintain records of customer deposits, prepaid expenses, fixed assets, and equipment purchases.

·       Complete monthly bookkeeping close procedures, including supporting schedules and journal entries in coordination with an outside accountant.

·       Prepare monthly profit and loss statements, balance sheets, receivable and payable aging reports, and job profitability reports.

·       Maintain a weekly cash outlook and flag upcoming payment needs to ownership using a set Cash Flow statement that is already set up.

·       Prepare supporting records for insurance audits, tax filings, and year-end review.

·       Maintain organized documentation and improve bookkeeping procedures.

Qualifications

·       Five or more years of full-charge bookkeeping experience, including maintaining books through monthly close.

·       Strong proficiency in QuickBooks Online and Microsoft Excel.

·       Experience with construction, equipment rental, or another project-based business strongly preferred.

·       Working knowledge of job costing, contract billing, customer deposits, and change orders.

·       Experience managing accounts payable, accounts receivable, bank reconciliations, and payroll accounting.

·       Experience with ADP or a similar payroll provider preferred.

·       Strong attention to detail, organization, and follow-through.

·       Ability to investigate discrepancies, communicate clearly, and manage multiple deadlines.

·       Ability to work independently while coordinating with ownership, office staff, and the outside CPA.

·       Ability to work in our North Bergen office five days per week.

Compensation:

·       $65,000.00 - $75,000.00 per year

·       Matching 401k

·       Health Insurance

·       Paid Time off

·       Discount on HVAC

Work Location: In person