Executive Assistant - Senior

Salary : $46,726.00 - $53,735.00 Annually
Location : City Manager's Ofc, Hampton, VA
Job Type: Full-Time Permanent
Job Number: 09036
Department: CITY MANAGER
Opening Date: 04/16/2026
FLSA: Non-Exempt


Function
"Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring."
Are you passionate about public service and supporting the work that keeps a city running? The City of Hampton is seeking a skilled administrative professional to play a key role in local government operations, providing high-level support to executive leadership while serving the community with professionalism and care.

This position sits at the intersection of residents, city departments, and community partners. You'll help ensure clear communication, accurate information, and well-prepared materials that support informed decision-making by the City Manager's office.


What You'll Do:

• Respond to citizen inquiries, requests, and concerns accurately, timely, and with a strong commitment to public service.
• Prepare correspondence, reports, briefs, and official city documents - using AI tools to maximize efficiency.
• Perform basic data analysis and research to identify trends, gaps, and emerging issues affecting city operations.
• Coordinate information related to grievances, contracts, and grants.
• Produce and distribute the weekly City Manager's memo and related City Council agenda materials.
• Manage executive calendars, travel, personnel records, budgets, and departmental operations.

If you enjoy balancing communication, technology, analysis, and executive support-and want your work to directly impact city leadership and strategic priorities -we'd love to hear from you.


* This position will remain open until filled. Priority consideration will be given to applications received by May 1, 2026
Minimum Requirements

• Associate's degree in Office Administration, Business, Public Administration or a closely related field of study.
• Five (5) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
• Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English.
• Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
• Must have effective oral and written communication skills.
• An acceptable combination of education and experience may be considered.
• Must possess a valid driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria.
• Must successfully pass a background check related to this position prior to any offer of employment or promotion.

Benefits Overview
This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Plans
• EAP Provider: ComPsych
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts

• Standard: Accident and Critical Illness
• Chubb Term Life Insurance
• Legal Resources Plan
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA

• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
  • Maternity Leave
  • Parental Bonding Leave
  • Care for Sick Parent Leave
  • Birthday Leave
  • Personal day (available every quarter)

The eleven paid holidays each year include:

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Christmas Day
• Employee's birthday
• The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website.
• Group life insurance is offered through the VRS and the carrier is Securian Financial.
• Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square RetirementView phone number on click.appcast.io). For more information, visit
• Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
• Direct deposit into most banks is a convenient finance feature.
• Employees are covered for Workers' Compensation where appropriate.
• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at View phone number on click.appcast.io or see

01


Which of the following best describes your highest level of completed education in Office Administration, Business, Public Administration or a closely related field of study?

• High school graduate or GED completed
• Some College
• Associate's Degree
• Bachelor's Degree or higher

02


Which of the options below best describes your experience in providing support, planning and scheduling at an executive level? Your application must reflect where you gained this specific work experience.

• No experience
• 1-2 years experience
• 3-4 years experience
• 5-6 years experience
• 7 or more years experience

03


Do you have previous work experience within a municipal government or other service-related organization? Your application must reflect where you gained this specific work experience.

• Yes
• No

04


Do you have experience preparing meeting agendas, taking minutes, and following up on action items?

• Yes
• No

05


Have you coordinated executive calendars, including scheduling meetings and handling last-minute changes?

• Yes
• No

06


Have you utilized AI tools to maximize efficiency in the preparation of correspondence, reports, and briefs?

• Yes
• No

07


I understand that if selected for this position, I must successfully pass a criminal background check prior to any offer of employment or promotion.

• Yes
• No

08


This position requires that you possess a valid driver's license and have and maintain a satisfactory driving record based on the City of Hampton's criteria. Failure to provide your driver's license number will prevent us from considering your application. Please confirm your driver's license number by entering it below:
09


I understand that this position requires flexibility to work non-standard work hours when needed.

• Yes
• No

Required Question