Administrative Assistant

Buying Department Administrative Assistant

The Buying Department Administrative Assistant provides critical administrative support to the Buying team, helping to ensure efficient purchasing operations and seamless communication between vendors, internal departments, and distribution teams. The ideal candidate is highly organized, detail-oriented, and customer-service focused, with the ability to manage multiple priorities in a fast-paced environment. This role plays a key part in supporting purchasing activities, vendor coordination, reporting, and daily department operations.

What You'll Do

• Provide administrative support to the Buying and Purchasing team.
• Answer and direct incoming calls from vendors, customers, sales representatives, and internal departments.
• Assist buyers with data entry, purchase order administration, vendor information management, and reporting.
• Schedule and coordinate inbound freight delivery appointments with vendors and carriers.
• Maintain accurate purchasing, receiving, and inventory-related records.
• Troubleshoot and resolve routine vendor and customer inquiries in a professional and timely manner.
• Support receiving operations, including driver check-in procedures and documentation.
• Open, sort, and distribute daily mail and department correspondence.
• Assist Customer Service with invoice entry, scanning, and document management.
• Prepare and distribute monthly customer statements and other departmental reports.
• Collaborate with cross-functional teams to support purchasing initiatives and ensure operational efficiency.
• Perform other administrative and departmental duties as assigned.

About You

• Associate degree preferred, or equivalent combination of education and administrative experience.
• Previous experience supporting a purchasing, buying, merchandising, supply chain, or administrative function preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Strong customer service mindset with the ability to build positive relationships with internal and external partners.
• Experience with purchasing, inventory, ERP, or warehouse management systems is a plus.

Perks & Benefits:

• Paid Vacations, Paid Holidays
• Health, Dental and Medical Benefits
• Weekly pay
• Life Insurance
• 5% above cost for our high-quality food products
• Employee discounts for travel and events
• 401k
• Employee Stock Purchase Plan

The Chefs' Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.